EA to CEO

We’re looking for a highly organised and proactive Executive Assistant to support senior leadership and play a key role in the day-to-day running of the business.

In this role you’ll work closely with senior leaders, helping manage priorities, streamline operations, and bring structure and clarity to day-to-day business activities. If you enjoy variety, responsibility, and being trusted to get things done, then this role offers real impact and long-term growth.

• Managing calendars, meetings, schedules, and travel arrangements for senior leadership
• Screening emails and calls, drafting correspondence, and ensuring timely follow-ups
• Preparing meeting agendas, taking minutes, and tracking action items

• Owning core admin tasks including invoicing, purchasing, inventory tracking, and documentation
• Supporting grant applications, funding paperwork, and other admin-heavy processes
• Maintaining confidential records and organised digital filing systems

• Improving workflows and creating efficient, digital-first processes
• Writing SOPs (Standard Operating Procedures) based on leadership input
• Supporting ad-hoc projects, research, and operational initiatives

• Liaising with internal teams and external stakeholders
• Managing cloud folders, shared drives, and digital assets

• 3+ years’ experience in an Executive Assistant, Business Administrator, or similar support role
• Experience supporting senior leadership or managing operational admin in a growing business
• Strong organisational and time-management skills, with the ability to juggle multiple priorities
• High level of discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and/or Google Workspace
• Confident using digital tools, cloud platforms, and workflow systems

• Proactive, solutions-focused, and comfortable working independently
• Adaptable and calm under pressure in a fast-moving environment
• Comfortable wearing multiple hats and evolving with the role
• Communicate clearly and professionally, both written and verbal
• Enjoy working closely with leadership and being ‘the person who makes things happen’
• Are tech-savvy and enjoy improving systems and processes

• Experience with tools such as Trello, Asana, Notion, Xero
• Exposure to grant applications, funding processes, or sales/operations admin
• Experience supporting sales, operations, or commercial teams

• Hybrid working with flexibility
• Supportive, collaborative working environment
• Opportunity to grow and develop as the business scales
• Company events
• Close collaboration and mentorship from senior leadership
• Broad exposure across operations, sales, and business strategy
• Supportive environment where initiative and ideas are valued

If you’re looking for a role where your organisation, initiative, and attention to detail will genuinely be valued, we’d love to hear from you.

Job Type: Full-time

• Company events
• Work from home

Experience:

• Executive Assistant/Business Adminstration: 1 year (preferred)
• United Kingdom (required)

Work Location:

Hybrid remote in Coventry