Bid Manager, Business

Job type: Permanent

Hours: 37.5 hours per week

Location: Friars House, Coventry / Hybrid

Reports To: Business Development Director

The Bid Manager role will be responsible for the overall reporting and ownership of sales activity including:

• Pipeline coverage
• Bid timeline and associated resourcing
• Market scanning
• Lead generation support
• Co-ordination of resources required for successful bidding
• Liaison with 3rd party providers as required

The role will be responsible for supporting the end-to-end bid process including initial opportunity identification, ensuring effective cross-team communications. The role will compile required bid / tender documents/ presentations, coordinating activities around opportunity pursuit and submit these on the portal, ensuring full compliance with specification / commissioner requirements. The role will ensure all deadlines and timelines are adhered to by organising all parties involved.

• Discussing business and project requirements with Clients and business
• Developing strong internal department relationships to facilitate the optimum delivery of projects
• Arranging, leading and participating in regular and ad-hoc meetings with internal staff and external clients

• Work closely with the Accounts team, to ensure the most effective use of We Are Group’s resources and that all costs are modelled as part of the bid responses

• Ownership of bid timetable and co-ordination of resources
• Creating / coordinating bid specific project plans to ensure all deadlines are adhered to
• Organising / coordinating regular bid catchups / gating meetings
• Supporting the team to produce comprehensive, high-quality bid proposals by e.g., coordinating requests for information, sourcing the right supporting documents, supporting with editing / developing bid responses / implementation plans/ version control
• Completing company specific responses to Selection Questionnaires or portal registrations
• Compiling all the key bid documents / presentations needed for submission
• Transferring bid responses into final templates
• Coordinating the upload / submission of all bid proposals
• Managing tender portals (e.g., monitoring communications ) on behalf of We Are Group
• Monitoring tender portals / key newsletters to identify potential bidding opportunities
• Summarising opportunity specific requirements to inform bid/no bid gating decisions and help route qualified opportunities into the stage gating process
• Creating / maintaining a live pipeline/opportunity tracker (outlining current/expected bids)
• Tracking frameworks / DPS for re-bid; tracking early notifications of market engagement activities
• Creating and maintaining a company specific bid library
• Managing / coordinating our Bids and Tenders folder

• Work towards individual and team targets set
• Evaluate performance by analysing and interpreting data and metrics

• Work with all departments to identify opportunities to improve efficiencies of systems
• Participate in operational excellence activities

• No team management requirements

• Responsible for following and implementing all relevant policies, procedures and processes
• Read and accept all Company Policies on an annual basis
• Complete all due diligence training requirements for role and renew as required

• React to any disclosures, comments or behaviours that would suggest a safeguarding concern for children or adults at risk in accordance with the Company Safeguarding Policy
• Record the safeguarding concern using the Safeguarding Report Form giving clear factual information using where possible the individuals own words
• Report the incident to the Designated Safeguard Lead (DSL) or Designated Safeguard Officer (DSO)
• Complete all relevant safeguarding and PREVENT training required for role and renew on annual basis
• Carry out any other duties within the scope of the job title as advised by the line manager