Senior Administrator – Contracts and Vendor governance

• Senior Administrator in Contracts and Vendor Governance
• Up to £31,000 PA, Dependant on Experience
• 37.5 Hours Per Week
• Driving license and own transport is desirable

This is a Hybrid role that covers 3 sites around Harlow, East Grinstead and the Kent area

We are seeking a highly skilled and proactive Senior Administrator to join our dynamic team. In this pivotal role, you will be instrumental in ensuring effective contract management, optimising supplier performance, and upholding governance standards across our Operations function.

As the key point of contact, you will coordinate seamlessly between Operations, Finance, Procurement, and external partners to ensure contractual obligations, SLAs, and financial controls are consistently met. If you are a detail oriented professional with a passion for driving value, maintaining compliance, and delivering exceptional service within healthcare environments, we invite you to explore this exciting opportunity to make a meaningful impact.

• Manage the end to end contract lifecycle, including onboarding, renewal, and termination processes
• Monitor and evaluate supplier performance against SLAs and KPIs, supporting regular review meetings
• Validate purchase orders, invoices, and billing data to ensure compliance with contract terms and identify cost saving opportunities
• Maintain accurate contract and asset records within the CMMS (E Quip), ensuring data integrity for reporting and audits
• Act as a key liaison between Finance, Operations, Procurement, and suppliers to coordinate activities and resolve issues
• Ensure adherence to internal policies, financial controls, and regulatory standards, supporting audit readiness
• Identify process inefficiencies and implement continuous improvement initiatives to enhance reporting accuracy and workflow efficiency
• Support financial controls through reconciliation, accruals, and reporting, highlighting financial risks and opportunities

• Experience with CMMS systems, (E Quip training will be provided)
• Proven experience in a technical customer service team role, ideally within maintenance, facilities management, or a related field.
• Experience with data analysis in excel, comparing information across different contracts.
• Desirable experience with finance and contract management.
• Strong interpersonal and communication skills,
• Excellent problem solving and conflict resolution abilities.
• Familiarity with CRM systems, service management platforms, and reporting tools.
• Ability to multitask, prioritise, and thrive in a fast paced environment.
• Knowledge of maintenance services, workflows, and terminology is highly desirable.

Working with Sodexo is more than a job; it’s a chance tobe part of something greater. You’ll belong in a company and team that values you foryou;you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support…