Special Educational ; SEN) Support Administrator | Stellantis Academy

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.

Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

To learn more about Calex, please visit our website at

We are seeking an experienced and passionate Special Educational Needs (SEN) Support Administrator to lead and enhance inclusive practice across our apprenticeship programmes.

This is an exciting opportunity to make a real difference to learners by ensuring they receive the support, guidance and adjustments needed to achieve their full potential.

You will provide high-quality administrative support to the Safeguarding, Welfare & SEND Officer (SW&SO) and wider Inclusion Team, ensuring efficient management of SEND records, statutory processes and communications. The postholder will also undertake Higher Level Teaching Assistant duties, including delivering targeted interventions, supporting learner progress and contributing to the planning, implementation and review of SEND provision. The role is key in ensuring that learners with SEND receive effective support that enables them to achieve their full academic, social and emotional potential.

• Maintain accurate and confidential SEND records and databases.
• Update and monitor Education, Health and Care Plans (EHCPs), SEND Support Plans and provision maps.
• Ensure learner records comply with GDPR and apprenticeship programme policies.
• Track and record SEND assessments, interventions and outcomes.

• Coordinate EHCP annual reviews, including scheduling meetings and preparing documentation.
• Collate reports and evidence from staff, external agencies and parents/carers when required.
• Monitor action points arising from annual reviews and SEND meetings.

• Act as a key point of contact for SEND enquiries.
• Liaise positively with parents, carers, trainers, area coaches, and external agencies.

• Produce reports relating to SEND provision, interventions and learner outcomes.
• Monitor key SEND performance indicators.
• Assist with SEND-related data submissions and enrolments.
• Support preparation for Ofsted inspections and local authority reviews.

• Co-ordinate and support planned interventions for individual learners working with trainers and area coaches.
• Support learners with SEND to access the whole curriculum.
• Provide targeted support to improve literacy and numeracy where required

• Plan and deliver agreed learning activities under the direction of the SW&SO.
• Adapt resources and learning materials to meet individual needs.
• Assess and record learner progress within intervention programmes.
• Provide and co-ordinate feedback to trainers, area coaches and the SW&SO on learner achievements and next steps.

• Provide in-class support where required chiefly in Functional Skills lessons.
• Support inclusive classroom practice.

• Promote and safeguard the welfare of children / young people and adult learners.
• Follow the academy safeguarding, child protection and behaviour policies.
• Participate in safeguarding and SEND training as required.
• Maintain confidentiality whilst ensuring appropriate information sharing.

• Actively support the academy's and apprenticeship programme’s vision, values and ethos.
• Participate in staff meetings, training and professional development activities.
• Contribute to a positive, inclusive…