Research Finance Assistant

Research Finance Assistant

Jobster Coventry, England, United Kingdom

Uniperms have an exciting opportunity for a Research Finance Assistant here at The University of Warwick. Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world‑leading research‑intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.

You’ll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.
* QS World University Rankings 2024
** Research Excellence Framework 2021

Fixed Term Contract (12 months) full‑time position (36.5 hours per week). Based in the Research Finance – Post Award team, you will be proactively supporting a portfolio of externally funded research and research related projects from acceptance to closure, ensuring compliance with university regulations and funder requirements. Submitting claims and invoices to funders by key deadline dates and supporting funder audits.

Post holders will be expected to work independently and without supervision for much of the time. You will have excellent customer service ethos with the ability to build good working relationships with stakeholders (particularly those in academic departments) through close communication and information sharing, and collaborative working.

• Preparing claims and invoices
• To provide post award financial administration assistance for a portfolio including small to medium sized research projects and research related projects.
• Providing excellent support and advice to Departments and Principal Investigators in close liaison with Research & Impact service (R&IS).
• Advising on eligibility of spend and budget virements and funder rules.
• Responsible for the actual cost recovery invoices for a portfolio of Departments.
• Manage the internal awarded research related awards, completing income transfer journals and reporting on actual spend versus budget.
• Ensuring budgets are utilised whilst avoiding any overspends.
• Maintain complete, accurate and auditable working papers supporting claims and invoices.
• Post journals to clear reconciling items, or to correct mis-postings/remove ineligible spend in a timely manner.
• Producing financial reports from SAP; manipulating the data in excel to produce a reconciliation; reviewing all transactions and reconciling spend on research grants (via line item reports).
• Ensuring claims and invoices are complete, accurate and that costs are in accordance with funders' terms and conditions, and in line with budget.
• Liaising with Departmental contacts and funders as appropriate.
• Ensuring deadlines are met.
• Input claims on various external funder systems as required.
• Retain up-to date knowledge on the varying funder rules and financial procedures to ensure compliance.
• Maintain a timesheet log to ensure that accurate and complete signed timesheets are submitted within two months and signed copies are kept on file or stored on Vidatum timesheet system.
• Download and pivot payroll data. Maintain an automated reconciliation of the salary costs.
• Setting up of new research project codes by reviewing and interpreting contracts or grant offer letters to identify key project data, FEC, awarded budgets and reporting requirements, and then ongoing maintenance of this data.
• Liaising with R&IS contacts in pre‑award regarding project set ups queries.
• Submission of starting certificates if required.
• Monitor research projects which have ended and ensure that appropriate actions are taken for a prompt and orderly close.
• Maintain an action plan for projects which have passed end date but not yet closed off.
• On project completion, ensure all required documents and audit trail is archived and held on file for the contracted period.
• Assist with audits and prepare documentation for these.
• Respond in a timely…