Assistant Rota Co-ordinator | University Hospitals and Warwickshire NHS Trust

Working within the rota team, the post holder will provide comprehensive administrative support for the production and running of medical on‑call rotas within the Medicine Department. The post holder will provide a comprehensive, quality, confidential administration service in support of the Rota. Key requirements of the post are to proactively co‑ordinate and troubleshoot the junior medical staff rota, ensuring that sufficient doctors are available to provide a ward and emergency on‑call service.

The successful candidate will be expected to organise their workload and co‑ordinate their activities in conjunction with, and supervised by, the Rota Co‑ordinator to ensure that an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues,

• Support with the co‑ordination of the Medicine on‑call rota. Also, the Resident Doctor's annual leave approval/recording process in line with Standard Operating Procedures ensuring that there are no gaps in service provision. Be responsible for the recording of annual leave, study and professional leave in support of the Service Manager.
• Continually monitor the on‑call rotas for any upcoming gaps or potential issues and to escape these to the coordinator
• Contribute to the development and implementation of policies, procedures and guidelines related to own service, The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care.
  
  We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
• Ensure compliance with Trust policies, procedures and guidelines, taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care.
• Support the Rota Coordinator/ Manager by ensuring that staff induction, orientation, and mandatory training take place according to Trust policy.
• To provide support with maintaining and updating the TEMPRE system. Ensuring all claims are submitted on time.
• To support the amendment of on call rotas in a timely fashion to reflect leave, swaps, sickness absence or any other reasons requiring amendment of on call rotas ensuring each individual department lead is aware of sickness.
• To undertake any other Administration duties across the Medicine Group of a similar nature consistent with the responsibilities of the post to provide a quality service.
  University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence®designated organisation - please click the link for further details about this prestigious award.

Pathway To Excellence ® - University Hospitals Coventry & Warwickshire () By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.