Recruitment & Onboarding Co-ordinator

Contract | Civic Recruitment Limited | United Kingdom

Posted On 27/07/2026

Recruitment/Employment Firm

City Coventry

Province West Midlands

Postal Code CV1

Contract: 2 Month Contract

Hours: Full Time

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.

• Deliver high-quality recruitment and onboarding administrative services.
• Support recruitment campaigns and onboarding activities across various service areas.
• Ensure timely and accurate completion of recruitment administration.
• Assist managers and stakeholders throughout the recruitment process.

• Conduct compliant Right to Work checks and process Share Code verifications.
• Audit employee files to ensure complete and accurate Right to Work records.
• Maintain documentation on HR systems and resolve documentation gaps.
• Apply knowledge of UK immigration and Right to Work legislation.
• Update the Sponsor Management System (SMS) accurately.

• Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
• Ensure all checks are completed before employment commences.
• Track progress and follow up on outstanding checks.

• Produce recruitment and onboarding documentation.
• Generate HR correspondence such as variation and probationary letters.
• Maintain accurate HR and recruitment records.

• Serve as the first point of contact for recruitment and onboarding inquiries.
• Manage recruitment and Right to Work mailboxes.
• Provide professional and efficient responses to candidate and manager queries.

• Maintain accurate candidate and employee records.
• Produce reports and management information as needed.
• Ensure compliance with data protection and confidentiality requirements.
• Support service improvement initiatives and process standardization.
• Contribute to recruitment and onboarding projects.
• Identify opportunities to enhance efficiency and candidate experience.

• Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
• Provide cover for colleagues and support wider HR and recruitment activities as needed.

Requirements:

• Experience in recruitment and onboarding administration.
• Familiarity with Right to Work and pre-employment checks.
• Knowledge of sponsorship and immigration compliance processes.
• Proficiency in using Applicant Tracking Systems (ATS).
• Strong organizational and administrative skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficiency in Microsoft Office applications.
• Experience in Local Authority or Public Sector.
• Familiarity with Tribe Pad or similar recruitment systems.
• Knowledge of UK Right to Work legislation and sponsorship requirements.
• Experience in a large and complex organization.

• 2 Month Contract
• Full-Time Hours
• Bi-weekly Pay
• Opportunity to join a supportive HR and Recruitment team.
• Exposure to recruitment, onboarding, sponsorship, immigration, and compliance processes.
• Ideal for candidates with experience in Recruitment Administration, HR Administration, Onboarding, Compliance, or Talent Acquisition.