Recruitment & Onboarding Co-ordinator

Coventry, United Kingdom | Posted on 27/07/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries.

These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Contract: 2 Month Contract

Hours: Full Time

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.

• Deliver high-quality recruitment and onboarding administrative services.
• Support recruitment campaigns and onboarding activities across various service areas.
• Ensure timely and accurate completion of recruitment administration.
• Assist managers and stakeholders throughout the recruitment process.

• Conduct compliant Right to Work checks and process Share Code verifications.
• Audit employee files to ensure complete and accurate Right to Work records.
• Maintain documentation on HR systems and resolve documentation gaps.
• Apply knowledge of UK immigration and Right to Work legislation.
• Update the Sponsor Management System (SMS) accurately.

• Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
• Ensure all checks are completed before employment commences.
• Track progress and follow up on outstanding checks.

• Produce recruitment and onboarding documentation.
• Generate HR correspondence such as variation and probationary letters.
• Maintain accurate HR and recruitment records.

• Serve as the first point of contact for recruitment and onboarding inquiries.
• Manage recruitment and Right to Work mailboxes.
• Provide professional and efficient responses to candidate and manager queries.

• Maintain accurate candidate and employee records.
• Produce reports and management information as needed.
• Ensure compliance with data protection and confidentiality requirements.
• Support service improvement initiatives and process standardization.
• Contribute to recruitment and onboarding projects.
• Identify opportunities to enhance efficiency and candidate experience.

• Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
• Provide cover for colleagues and support wider HR and recruitment…