PMO Specialist

Our OEM Client based in Coventry, is searching for PMO Specialist to join their team, Inside IR35. This is a maternity leave cover contract position.

Umbrella Pay Rate: £27.03 per hour

The Opportunity & Responsibilities:

Governance & Assurance:
Support implementation and monitoring of governance structures across the portfolio. Ensure compliance with standards, document control, and assurance processes.

Planning & Scheduling:
Assist in developing and maintaining project schedules and milestone plans. Collaborate with project managers to integrate third-party inputs and align with delivery timelines.

Tools & Techniques:
Maintain and enhance digital PM tools (e.g. Jira, Confluence). Use JQL scripting for custom queries and filters. Develop and maintain Tableau dashboards to visualise KPIs, timelines, and resource use.

Risk, Opportunity & Issue Management:
Maintain risk and opportunity registers, support workshops, and ensure timely escalation and reporting. Help identify and mitigate delivery risks.

Change Control:
Administer change control processes, ensuring accurate documentation and tracking. Support review and approval workflows per governance protocols.

Stakeholder & Communications Management:
Maintain stakeholder maps and communication plans. Support effective engagement and cross-functional collaboration, including internal/external reporting.

Performance Measurement & Reporting:
Support definition and tracking of delivery KPIs. Produce regular reports and insights to aid decision-making at project and portfolio levels.

Reviews & Continuous Improvement:
Coordinate lessons learned sessions and embed findings into future delivery. Support continuous improvement and best practice sharing.

Resource & Pipeline Planning:
Assist in pipeline planning by analysing short-, medium-, and long-term resource needs. Liaise with planners and delivery teams to support capacity planning.

Dependency & Integration Management:
Track interdependencies across projects and ensure alignment with strategic goals. Support integration of schedules, risks, and reporting across delivery streams.

Capability Development:
Support onboarding and mentoring of new PMO team members. Promote knowledge sharing via digital platforms and forums.

Customer-Centric Delivery:
Support initiatives to measure and improve delivery from a customer perspective. Embed feedback into delivery processes to support a ‘Customer Love’ culture.

Knowledge, Skills, and

Experience:

Essential:

Advanced planning/scheduling capability
Proven process improvement experience
Document control knowledge
Skilled in MS Office and project planning tools
Excellent communicator with ability to simplify complex messages
Degree or equivalent experience
Experience in PMO, project analyst, or support roles in complex environments
Familiarity with project/programme/portfolio methodologies (e.g. APM, PRINCE2)
Proficient in Jira and coding languages for reporting and dashboards

Experience with Tableau or similar tools
Strong analytical and data interpretation skills
Knowledge of risk, issue, and change control processes
Strong interpersonal and stakeholder engagement skills
High attention to detail and organisational skills
Proficient in Excel, PowerPoint, Word, and Share Point

Desirable:

Formal PM qualification (e.g. PRINCE2, APM, PMI)
Experience in engineering, infrastructure, or technical projects
Knowledge of lifecycle frameworks (e.g. RIBA, V-model)
Exposure to portfolio-level reporting and resource planning
Familiarity with Confluence and collaborative platforms
Experience supporting lessons learned and continuous improvement
Understanding of financial tracking and budget reporting
Experience onboarding or mentoring team members