Office Manager

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Our people are the heart of our business. As the world’s largest provider of thermal processing services, Bodycote employs thousands of highly skilled staff around the globe, including engineers, scientists, and technicians. Come join our team!

Due to the nature of our business and a heavy industrial market, Bodycote deems this position to be safety‑sensitive.

Based in Covington, GA, the Office Manager will perform essential job functions associated with administrative, financial, human resources, and customer interaction duties under the direction of the General Manager to meet business needs, including assisting other employees as needed.

• Manage and organize employee files (i.e. personnel, medical and confidential files).
• Ensure planning, monitoring, and appraisal of employee work performance. Provide guidance to managers with regards to the disciplinary process, scheduling, management meetings with employees, resolving employee grievances, counselling employees, and leadership.
• Responsible for all in‑house human resources duties such as: initiating the recruitment of hourly hires, on‑boarding, orientation, terminations, training, and benefits including open enrollment, leave of absence, workers compensation management, employee inquiries, etc. Ensure that appropriate documentation is forwarded to either Regional Human Resources Business Partners or Employee Services.
• Ensure accurate and timely processing of all required HR forms, to include new hires, temporary workers, transfers, promotions, leave of absence, and terminations.
• Partner with human resources to comply with applicable federal and state regulations, company policies, conduct investigations, and maintain records.

• Responsible for timely and accurate submission of weekly employee time records via payroll system to Employee Services. Review UKG for missed punches and alignment with labor plan – manage attendance. This includes managing and tracking Paid Time Off (PTO), holiday pay, bereavement, jury duty, and other types of leave.
• May have access to compensation information of other employees or applicants and as such cannot disclose the pay of other employees or applicants to other individuals.

• Support accounts receivables with centralized Shared Services Team. The Office Manager provides information as needed to central Account Receivables (AR) Shared Services team, and manages days’ sales outstanding.
• Office Manager acts as an essential point of contact with high‑risk customers and/or hard to collect situations. Assists Shared Services, when requested, to resolve collections. Responsible for preparing credit memos with supporting documentation and obtaining the necessary approvals in accordance with the authority matrix.
• Completion and submission of new customer setup forms to Centralized Shared Services Team.
• Responsible for daily and accurate invoicing of shipped product and submission of supporting data to AR.

• Partner with the plant management team to create and submit purchase orders (PO) in the ERP system for ordering goods and services and validating budget limitations and account allocation.
• Uploading Accounts Payables batches.
• Responsible for raising purchase orders with correct coding and verifying that they get through the workflow. Enters receipt of goods and batches vendor invoices to Shared Services in a timely manner.
• Completes new vendor and customer forms, obtains all required paperwork and appropriate approval before sending to Shared Services.

• Responsible for accurate and timely submission of all month‑end reports as designated by the Regional Controller, Shared Services, and HR.
• Responsible for compilation and completion of month end reports (such as PIS report, Month‑end Pack (AX plants), electricity and natural gas meter readings and Shipped Not Invoiced report).
• This position is responsible for the accurate reporting of accounting daily, weekly, and month end numbers in partnership with the General Manager, Shared Services, and local Senior Leadership, and as such will perform duties…