Administrative Assistant

## Administrative Assistant Apply:
Graham, KY:
Full time:
Posted Yesterday:
REQ
107402

This opportunity is located within our
** Ensign-Bickford Aerospace & Defense Company
** business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. to learn more.
** Job Description
**** Administrative Support (Primary Responsibility)
*** Provide administrative support to the leadership team
* Maintain records, logs, databases, and document control systems.
* Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.
* Track and follow up on internal and external audits, inspections, and compliance action items.
* Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.
* Prepare meeting agendas, record meeting minutes, and track assigned action items.
* Support training coordination, onboarding safety orientations, and maintenance of training records.
* Assist with incident reporting documentation and corrective action tracking.
* Maintain metrics, dashboards, and summary reports as directed
* Provide first point of contact for a variety visitor tasks and administrative functions.
* Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.
* Answer, screen, and route incoming phone calls and general inquiries in a professional manner.
* Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.
* Maintain a professional, organized, and safe atmosphere.
* Support emergency response procedures and visitor accountability as required.
** General Administrative Support
*** Prepare reports, correspondence, and presentations as required.
* Maintain confidentiality of sensitive, proprietary, and regulatory information.
* Support PPE inventory tracking and ordering.
* Perform other administrative as assigned
** Requirements / Qualifications
*** Bachelor Degree with an emphasis in a business function
* Minimum of three (3) years of administrative support experience.
* Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.
* Previous experience working with an ERP system preferred; IFS experience is a plus.
* Excellent organizational skills with strong attention to detail and the ability to effectively multitask.
* Strong written and verbal communication skills, including excellent note-taking abilities.
* Dependable, with a strong work ethic and a high level of professionalism.
* Demonstrated ability to follow through on tasks and consistently meet deadlines.
* Ensign-Bickford Aerospace & Defense Company
* * is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.
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