Executive Assistant to Practice Director

Executive Assistant to Practice Director

Our leading intellectual property client is seeking an Executive Assistant to support their Practice Director and Board.

• Salary to £55,000 (FTE)
• Part-time – 4 days per week
• 1-day (sometimes 2 days) in-office attendance per week

• Providing administrative support to the PD, and non-fee earning support to the MC, Chairman and partnership on various strategic and operational initiatives
• Coordinate partner meetings, including preparing agendas and papers, booking meeting rooms, ensuring IT setup, arranging catering, taking minutes, and tracking actions and deadlines
• Coordinates Munich partners meetings including papers, minutes, actions, ensuring arrangements for onsite and offsite meetings
• Coordinates and manages the firm’s travel rotas for Munich office visits
• Assists with the coordination of integration activities between London and Munich
• Coordination of away days, strategy days and other MC/partnership events
• Management of office and travel insurances for all offices - managing renewal and relationships with brokers

• Previous experience in a similar role, providing board level (or equivalent) support in an Executive Assistant capacity
• Experienced in writing agendas, minutes, draft communications, and reports
• Able to negotiate with business leaders and senior staff when organising meetings and chasing actions
• Good technical skills across Word, Excel, Power Point