Administrative Officer - Public Sector

Ashton Recruitment is delighted to be recruiting on behalf of our public sector client for an Administrative Officer to join a busy Estates & Asset Management team.

Administrative Officer

Contract:

Temporary contract until 31 December 2026, may be extended
Pay Rate:
Scale 4, £14.12 per hour

Location:

Craigavon Civic Centre
Hours of work:
Monday - Friday, 37 hours per week

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment, providing first-class customer service and supporting the smooth day-to-day running of a busy department.

As an Administrative Officer, you will provide comprehensive administrative support while acting as a key point of contact for colleagues, contractors and members of the public. You'll play an important role in ensuring maintenance requests, financial administration and departmental processes are managed efficiently.

• Provide day-to-day administrative support including correspondence, reports, presentations, filing and document management.
• Act as the first point of contact for telephone, email and visitor enquiries.
• Manage and monitor maintenance helpdesk requests, ensuring jobs are logged, tracked and updated through to completion.
• Schedule meetings, prepare agendas and produce accurate meeting notes and minutes.
• Raise purchase orders, process invoices and maintain accurate financial records.
• Assist with procurement activities including quotations and tender documentation.
• Research and prepare information for reports, Freedom of Information requests and complaints responses.
• Maintain accurate databases and departmental records.
• Liaise with internal departments, contractors and external stakeholders.
• Deliver a professional, friendly and responsive customer service at all times.

The successful candidate will have:

• A minimum of 5 GCSEs (or equivalent) including English and Mathematics.
• At least 1 year's administration experience in a busy office environment.
• Previous customer service experience dealing with members of the public.
• Strong Microsoft Word and Excel skills.
• Excellent organisational and communication skills.
• The ability to prioritise a varied workload and work using your own initiative.
• A professional approach when handling confidential information.

• Experience processing purchase orders, invoices or financial administration.

• £14.12 per hour
• Monday to Friday working pattern
• 37 hours per week
• Flexible working hours scheme
• Temporary contract until 31 December 2026, with the possibility of extension
• Valuable experience within a respected public sector organisation
• Opportunity to work as part of a supportive and collaborative team
• Basic AccessNI check required

Ashton Recruitment is acting as a Recruitment Business.