Project Coordinator

How You’ll Make an Impact

As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly. From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients. If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you.

We are currently recruiting for this position with an estimated project start date of mid-September.

• Handle phone calls, emails, calendars, and general office communications
• Track, monitor, and enter timesheets for all active projects
• Submit Permits to Work (P2W) based on weekly personnel schedules

• Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices

• Reconcile Accounts Payable and Receivable for Sparwood projects
• Coordinate with IT to troubleshoot and maintain office equipment
• Support Safety with document control, scanning, and electronic filing of training records
• Assist with EHSC Work Plan creation
• Attendance of weekly Teams meetings
• Attendance of client/project meetings as required
• Print, scan, file, and prepare documents as requested by the management team
• Take on additional duties as assigned — because no two days are ever the same

• A proactive self-starter with a positive, can-do attitude
• Strong verbal and written communication skills
• Professional and approachable with internal and external stakeholders
• Highly organized with excellent time and task management skills
• Comfortable working in a fast-paced, team-focused environment
• Able to stay calm under pressure and juggle competing priorities
• Proficient with Microsoft Word, Excel, Outlook, and Teams
• Reliable, punctual, and consistent in attendance
• Trustworthy, honest, and discreet in all dealings
• Physically able to safely perform light custodial duties, including lifting up to 50 lbs
• Valid Class 5 driver’s licence with a clean abstract and safe driving habits
• Flexible to work overtime or weekends when needed

This role is based out of Sparwood, B.C., working a 7 x 7 shift rotation. Shifts typically run 12 hours, with overtime after 8 hours. $200/day LOA and benefits after 30 days.

At Mac Kay, you’ll enjoy:

• A stable, full-time role with variety and responsibility
• A supportive team that values organization, accountability, and teamwork
• The opportunity to be a key contributor to project success
• Hands-on involvement with construction operations and administration
• A workplace where your efforts genuinely make everyone’s day easier

At Mac Kay, we believe great people build great projects. If you’re ready to operate with precision, safety, and pride, we want to hear from you.