Deputy Corporate Officer

Location: Fernie

The City of Fernie  Deputy Corporate Officer  Legislative Services Full-Time, Exempt, Regular October 9, 2026 The City of Fernie is inviting applications from qualified, experienced persons for the full-time, exempt, regular, position of Deputy Corporate Officer.

Position Overview  Reporting to the Corporate Officer, the Deputy Corporate Officer is an exempt, professional level administrative position which involves a wide range of responsibilities carried out under strict deadlines, and in a fast-paced environment. The Deputy Corporate Officer will act as the Corporate Officer, when required. The Deputy Corporate Officer is responsible for protecting confidential information, exercising courtesy, tact, and diplomacy in the exchange of non-routine information with elected officials, City employees and the general public.

They perform duties that provide support to Council and the department team.
Duties and Responsibilities   Assisting in the organization of the statutory duties and administrative tasks as set out in the Community Charter.
Assist the Corporate Officer to fulfill all statutory, legislative, and regulatory requirements as set out in the applicable legislation.
Responsible for the process of meeting scheduling, preparation and distribution of agendas and materials for Council and Committees, and public hearings; bylaw preparation; distribution of all supporting material and minutes, decisions, instructions, and resolutions of Council to appropriate parties.
Perform follow-up activities resulting from Council meetings, including transcribing and distributing minutes, ensuring that resolutions are in proper format and certified, tracking committee and commission actions and preparing follow up correspondence and bylaws.
Assist the Corporate Officer to fulfill Deputy Information and Privacy Coordinator responsibilities and administers the BC Freedom of Information and Protection of Privacy Act (FOIPPA), including file preparation, correspondence, and timely response coordination.
Support the planning and delivery of municipal elections, including serving as the Deputy Chief Election Officer, coordinating election logistics, supporting legislative compliance, and assisting with voter and candidate processes.
Responsible for supporting Administrative and Council policy management including the regular housekeeping of policy files, proofreading of new policies, oversight of the numbering system and publication of public facing policies.
Assist with contract and agreement management including housekeeping files including updating and maintaining a database for all contracts and agreements, support by proofreading draft agreements reviewed by the Corporate Officer.
Assisting the Corporate Officer with implementation of the City's records and information management system and administration, monitoring, maintenance, archiving and destruction of records.
Support the systems administration and maintenance of software such as I-Compass, for internal stakeholders.
Supports membership maintenance and administration such as UBCM that supports municipalities, Council, and corporate affiliations.
Supports special projects and performs other duties as assigned, in accordance with departmental and corporate objectives.
Coordinate logistical aspects of Council attendance at conferences, meetings, seminars, and special events.
Performs a variety of clerical work including maintaining records, files and correspondence.
All employees shall work in accordance with the City of Fernie's Safety Management System.
Other duties as assigned.

Minimum Qualifications   Degree or diploma in Business Administration, Legal Studies, Local Government Administration, or a related field, or an equivalent combination of education and experience.
Two (2) years of progressively responsible administrative experience in a municipal or legal environment is preferred.
Knowledge of the Community Charter and Local Government Act as they relate to the position.
Proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
Knowledge, Skills & Abilities   Knowledge of principles and practices of the Corporate Officer's role, including agenda management and preparation, records management, and the legislative process.
Effective written and oral communications skills with ability to organize, compile, and maintain complex and extensive records, prepare reports, correspondence, procedures, and other written materials.
Ability to deal with highly sensitive and…