Purchasing Assistant

Invoice Processing Responsibilities

Work very closely with the purchasing group. Open communication is a MUST.

Receive and review incoming invoices, ensuring they are complete and accurate.

Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.

Code invoices to appropriate general ledger accounts and cost centers.

Enter invoice details, scan invoices into Viewpoint Spectrum for processing and payment.

Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.

Communicate with vendors regarding invoice and payment-related inquiries, disputes, and adjustments.

Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues.

Prepare regular accounts payable reports, including aging analysis.

Reconcile accounts payable transactions and statements to ensure accuracy and completeness.

Assist in month-end and year-end closing processes, in addition to annual audits, including journal entries and financial reporting.

Ensure compliance with company policies, accounting standards, and relevant regulations.

Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.

Contribute to the development and maintenance of accounts payable policies and procedures.

• 401k
• Medical/Dental Insurance
• PTO/Sick Days
• Competitive Compensation
• Career Advancement Opportunities
• iPad or laptop will be provided
• ADP Life Mart Discount