Operations Coordinator- Installation

Operations Coordinator
- New Installation (New Jersey)

Join to apply for the Operations Coordinator
- New Installation (New Jersey) role at TK Elevator

What we expect
The first 3 letters in workplace safety are Y-O-U!
TK Elevator is currently seeking an experienced Operations Coordinator
- New Installation in Northern New Jersey.

• Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms.
• Electronically files Booking package into Job Sight, updates key members and customer contact information.
• In Job Sight, create and send Letter One package to customer and task Manager/Superintendent to follow up.
• Works with manager to determine appropriate permits needed, preparing the permits and preparing the intent to install forms to obtain the permit.
• Sends turnover approval requests to turnover “mailbox” for all jobs that are scheduled for final inspection during the month. Keeps Job Sight and inter-department calendars accurate.
• Receives final acceptance forms from the field, inputs the information date into Job Sight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports.
• Receives New Installation Maintenance audit reports; updates Job Sight and sends to New Installation Maintenance Audit email.
• Prepares certified payroll package and sends to Regional Certified Payroll Administrator.
• Updates Job Sight project file with notes and photos from Manager/Superintendent site visits.
• Prepares and logs change orders into Job Sight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed.
• Prepares documentation and attends the weekly operation meetings and monthly order management calls.
• Schedules final inspections with all necessary parties.
• Completes all project closeout documentation and sends to required recipients.
• Fields calls from customers regarding status of jobs and answers inquiries. EDUCATION & EXPERIENCE
  • High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience
  • Six months to one year of prior experience in construction
  • Previous elevator repair administrative work.

  To apply to a position, please click on the Apply Now button.

  Email:
  El

  Seniority level

  Mid-Senior level

  Employment type

  Full-time

  Job function

  Machinery Manufacturing, Facilities Services, and Construction