Personal Assistant

Personal Assistant

Permanent role, part - time, 20 hours per week, covering Monday - Friday.

From £41,492 FTE, £550 flex allowance, up to 10% discretionary bonus + benefits. (Actual salary will be pro rata).

Great journeys happen at London Gatwick. Where will your career take you?

The buzz, the energy, the sheer magic of travel... you can feel it in the air all around you. Here, you'll be part of an energetic team and a vibrant community. We can help you thrive in a career that's a world away from the everyday.

This role takes an office first hybrid approach here at London Gatwick, with three days a week in the office, two days remote, managed around the needs of the business.

This role reports to the Director Communications and External Affairs and additionally provides support for the Chief Planning Officer.

To provide first class administrative support, organising and co-ordinating important tasks and projects to agreed deadlines.

Working collaboratively with other PA's and administrators across the business to provide highly effective, efficient and proactive support, including working on projects that are confidential.

This role takes an office first hybrid approach here at London Gatwick, managed around the needs of the business. Min 3 days a week in the office, 2 remote.

• Responsible for effective diary and meeting management including proactive forward planning and rescheduling to ensure time efficiency, room bookings and preparation of files, papers and minutes to ensure accurate recording of decisions, discussions and actions.
• Manage travel plans and itineraries for all UK and overseas travel, working with London Gatwick's travel provider as necessary.
• Responsible for raising and receipting purchase orders, manual payments and company credit card transactions to ensure prompt payment of all invoices ensuring they are within budget and relevant Purchase Logs are kept up to date. Also liaising with Execs/Head of Function as needed when financial sign offs are required.
• Managing expenses, ensuring these are submitted for processing according to deadlines for payment.
• To participate in projects as required including co-ordinating the Wellbeing Council meetings and action calendar, organising site visits and supporting in the preparation of slides for meetings and stakeholder engagement (working with other team members as required)
• Support the induction and onboarding of new starters and the provision of IT equipment.
• Be an authorised signatory for the department authorising temporary s and pass renewals.
• Day-to-day maintenance of team admin/IT/filing systems and key processes such as the annual leave and training trackers (ensuring alignment with company processes), sickness/absence reporting and ensuring relevant prompts when approaching expiry dates.
• Supporting the communications team to manage the calendar and logistics for leadership events
• Work with broader team to identify effective working practices and areas for improvement/possible solutions

• Significant experience as a PA/Administrator Assistant with significant experience of working at C-suite level, Senior level Exec & Boards.
• Excellent writing and communication skills
• Advanced proficiency in common IT systems and tools e.g. Word, Excel, PowerPoint, Outlook, SAP, Teams, One Drive
• Excellent interpersonal skills: can easily interact with a broad range of people in order to support their executives in a range of situations.
• A proven proactive administrator with excellent organisation, planning and attention to detail
• Experience of producing accurate and high quality Agendas, Minutes, Reports, meeting packs and managing diaries.
• Excellent time management skills: the ability to organize and plan how to smartly divide time between specific activities
• Demonstrate a flexible and adaptable approach to processes and ways of working with good problem solving skills

We value our people and reward every employee fairly with a highly competitive package, enhanced by:

• A discretionary annual bonus,
• Free staff parking,
• Discounted rail and bustravel to work,
• Share matching scheme and more.

We offer a…