Programme Coordinator; x2

Role:
Programme Coordinator x2

Salary: £35,000 - £40,000 per annum

Benefits:
Include flexible working and 33 days annual leave per annum + UK Bank Holidays (please see our career site landing page for full details of employee benefits)

Hours:

1.0 WTE / Full-time, 37.5 hrs per week

Contract:

Fixed-term contract until 31st March 2027

Location:

Health Innovation KSS work on a hybrid basis. The successful candidate is expected to be based in, or be able to attend meetings in the Kent, Surrey, Sussex geography.

Reports to:

Head of Portfolio

Job Purpose

• Co-ordination and maintenance of contacts database for the programme
• Support of programme communications
• Create and update databases of organisations and sources of good practice to support the programmes
• Horizon scan and provide summary reports to co-ordinate communications and activities
• Work closely with all members of the team to support programmes, ensuring they are conducted in compliance with Health Innovation KSS policies, governance and quality assurance
• Use a high degree of organisational, communication and IT skills to coordinate the work of the programme
• Maintain strong working relationships with clinical and non-clinical stakeholders
• Take an active role in the Programme Delivery professional group to include liaison with Unity Insights colleagues.
• Facilitate and support colleagues working on other Health Innovation KSS programmes as required.

The specific area of responsibility for the role (at appointment) is outlined at Appendix

A. Please note that this specific area of responsibility is subject to change, according to future programme delivery requirements.

Health Innovation Kent Surrey Sussex (KSS) is the health innovation network for the Kent and Medway, Surrey and Sussex regions. There are 15 health innovation networks across England, established by NHS England in 2013.

We transform lives through innovation by supporting health and social care teams to find, test and implement new solutions at scale to the NHSs greatest challenges, driving economic growth.

We connect citizens, NHS and academic organisations, local authorities, the third sector and industry to facilitate change across whole health and social care economies. Our impact comes from our ability to bring people, resources and organisations together, delivering benefits that could not be achieved alone.

• Provide project coordination and administrative support to the programme work streams, for example collating audit results, setting up working groups, report writing and tracking actions.
• Prepare agendas and take minutes at clinical and non-clinical meetings/webinars, producing these to a high standard in a timely manner maintaining a full understanding of the context of the meeting and ensuring actions from such meetings are completed;
• Responding to emails from all partners and team members and keeping colleagues updated on progress on actions that may be outstanding or an extension in timescale for completion may be required.
• To undertake typing up and preparation of documents and flyers as requested. To include letters, reports and email correspondence some of which may contain information which is highly sensitive and confidential in nature.
• Collating and present data for reports using appropriate IT programmes. Assist in the analysis of survey and audit data; summarising data and preparing reports for analysis to a professional standard of presentation (using Excel, Word and PowerPoint).
• Work closely with Programme Manager(s) in the preparation of agendas and presentations for events.
• Responsible for the planning and preparation of events, ensuring that the needs of the programme are met.
• Responsible for greeting of attendees…