Administrative Assistant

As a trusted partner, our Public Health mission is to make food systems safer, healthier and more sustainable. Throughout our global network in 32 countries, we offer to our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment and consumer goods. External growth has been a key pillar of our history with more than 40 acquisitions completed in the last 10 years.
If you want to contribute to an inspiring long-term purpose, to be part of a fast growing company on a high-value market with significant build-up opportunities, and to grow in an entrepreneurial and warm environment,
join us!

YOUR DAY TO DAY LIFE

We are looking for a Administrative Assistant in 3600 Eagle Nest Dr, North Building, Crete, IL 60417 USA. Your mission will be to:

Position Summary

The incumbent is responsible for performing administrative support for assigned functions, including filing, processing reports, receiving visitors and answering phones.)

Essential Functions and Responsibilities

• Provide administrative support to assigned functions within the lab.
• Produce written correspondence utilizing a combination of spreadsheets and other data.
• Receive, screen, and direct incoming telephone calls and visitors for assigned personnel and serve as a resource for client and company inquiries.
• Fulfill requests for information from clients and internal customers via timely and appropriate means.
• Maintain and update manual filing and storage systems to ensure timely document retrieval.
• Take minutes of meetings and distribute results as needed.
• Make necessary meeting and travel arrangements for company personnel.
• Assist other administrative support staff during breaks and vacation.
• Support corporate quality and continuous improvement process.
• This position has the responsibilities and authority to identify departures from the quality system or test procedures and document such observations in accordance with the prescribed complaint system.
• Perform other related duties as needed.

YOUR PROFILE

Qualifications Required

• Profile:
  Experience in an office environment is a plus.
• This position requires thorough knowledge of word processing to produce documents for the facility.
• A thorough knowledge of spreadsheet software is necessary to enter data and information retrieval.
• A general level of accounting is necessary to maintain client accounts and to process invoices and other paperwork.
• General written communication skills are needed for proofreading and letter writing tasks.
• General knowledge of office machines such as photocopiers and fax are needed for regular usage and aiding other personnel.
• A basic knowledge of food science and laboratory practices would be helpful to address questions and produce accurate reports.
• Time management and planning skills are helpful to accomplish tasks within set time constraints.
• Client relation skills are necessary for extensive communications with clients
• This position may require the supervision and direction of other support staff.

Communication

• Internal Interlocutors:
  Regular contact with company personnel is necessary to coordinate switchboard relief, visitors and other administrative functions.
• External Interlocutors:
  The incumbent may have daily contact with clients and vendors to provide and obtain information from them regarding their product.

Physical Demands and Work Environment

• The incumbent works in an environment with proper lighting and temperature controls.
• Occasional lifting of heavy boxes of paper, packages to be mailed, and equipment supplies weighing up to 30 pounds is necessary to perform related responsibilities.
• Physical dexterity is necessary to effectively manipulate a keyboard.
• The incumbent can expect extended time spent in a sitting position.

Compensation Range: $16.00 - $18.00 hourly USD

Full Time Eligible Benefits Overview:

• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off (PTO) package to support work-life balance following state and local ordinances.
• Optional 401(k) plan with employer matching contributions.

The information above provides a general overview and may vary based on specific job responsibilities, location, or other factors. Details will be clarified during the hiring process.

WHY JOIN US?

• Because you would contribute to an inspiring Public Health purpose, supported by long-term and visionary shareholders.
• Because you would have an impact on our strategic pillars that build on 60 years of experience and expertise.
• Because you…