Administrative Assistant

Crete Analytical Laboratory

Regular (US Only)

As a trusted partner, our Public Health mission is to make food systems safer, healthier and more sustainable. Throughout our global network in 32 countries, we offer to our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment and consumer goods. External growth has been a key pillar of our history with more than 40 acquisitions completed in the last 10 years.

If you want to contribute to an inspiring long-term purpose, to be part of a fast growing company on a high-value market with significant build-up opportunities, and to grow in an entrepreneurial and warm environment,
join us!

We are looking for a Administrative Assistant in 3600 Eagle Nest Dr, North Building, Crete, IL 60417 USA. Your mission will be to:

The incumbent is responsible for performing administrative support for assigned functions, including filing, processing reports, receiving visitors and answering phones.)

• Provide administrative support to assigned functions within the lab.
• Produce written correspondence utilizing a combination of spreadsheets and other data.
• Receive, screen, and direct incoming telephone calls and visitors for assigned personnel and serve as a resource for client and company inquiries.
• Fulfill requests for information from clients and internal customers via timely and appropriate means.
• Maintain and update manual filing and storage systems to ensure timely document retrieval.
• Take minutes of meetings and distribute results as needed.
• Make necessary meeting and travel arrangements for company personnel.
• Assist other administrative support staff during breaks and vacation.
• Support corporate quality and continuous improvement process.
• This position has the responsibilities and authority to identify departures from the quality system or test procedures and document such observations in accordance with the prescribed complaint system.
• Perform other related duties as needed.

• Profile: Experience in an office environment is a plus.
• This position requires thorough knowledge of word processing to produce documents for the facility.
• A thorough knowledge of spreadsheet software is necessary to enter data and information retrieval.
• A general level of accounting is necessary to maintain client accounts and to process invoices and other paperwork.
• General written communication skills are needed for proofreading and letter writing tasks.
• General knowledge of office machines such as photocopiers and fax are needed for regular usage and aiding other personnel.
• A basic knowledge of food science and laboratory practices would be helpful to address questions and produce accurate reports.
• Time management and planning skills are helpful to accomplish tasks within set time constraints.
• Client relation skills are necessary for extensive communications with clients
• This position may require the supervision and direction of other support staff.

• Internal Interlocutors:
  Regular contact with company personnel is necessary to coordinate switchboard relief, visitors and other administrative functions.
• External Interlocutors:
  The incumbent may have daily contact with clients and vendors to provide and obtain information from them regarding their product.

• The incumbent works in an environment with proper lighting and temperature controls. Occasional lifting of heavy boxes of paper, packages to be mailed, and equipment supplies weighing up to 30 pounds is necessary to perform related responsibilities. Physical dexterity is necessary…