Personal Assistant

As a personal advisor to the Director of Public Health you will provide with high quality executive secretarial, administrative and personal support. Providing high level organisational, administrative and research support to the Directors to assist them in developing and driving the Council’s vision, priorities and planning and enhancing the outcomes achieved by the Council through working in partnership with the Government, business and public sectors in the Borough, sub-region, region and nationally.

At Cheshire East Council we are resident and partner focused with a vision to enable prosperity and wellbeing for all. People really are at the heart of everything we do and that starts with our incredible workforce. We promote a culture of high performance where people can aspire, thrive and flourish, where we strive to deliver best value in everything we do.

For us, success isn’t just about what we achieve, but how we achieve it together. We promote curiosity, excellence, innovation and continuous improvement.

We are values led and committed to wellbeing and inclusion for all, where our employees co-created our values of drive, integrity, respect and collaboration which inform all that we do.

We are proud to work for Cheshire East Council and believe you would be too, so come and join us!

Join a team that’s compassionate, forward-thinking and deeply committed to making a difference. Our residents are at the heart of everything we do, and your role will be a key part of our transformation journey. This is your chance to be part of something meaningful where your ideas, energy and work can create real impact every day.

Provide a full personal and confidential secretarial and administrative executive support service for the Director of Public Health and their Senior Management Team, including the preparation of documents, agendas, drafting reports, taking of minutes at meetings and updating databases so that they can successfully undertake their role maximising the effective and efficient use of time.

2. Screen visitors, telephone calls and email correspondence addressed to the Director. Acting as a first point of contact and, in the absence of the Director, exercise a high degree of initiative, integrity and sensitivity, making appropriate judgements and decisions to deal effectively with matters as they arise, particularly complex, personal or political natured matters.

3. Strategic management and planning of the diaries of the Director and Senior Management Team their commitments and schedules; liaising closely with colleagues to ensure that the Director and Senior Management Team’s work programmes, attendance at events and other activities complement each other.

4. Liaise and consult with Services to provide early warnings and prompt briefings for the Director on major issues affecting Public Health and local government in general and their impact in Cheshire East so that strategic responses can be appropriately planned and that the Director is kept well informed.

5. Arrange transport and accommodation as required, often of a complex nature, researching all options and liaising with colleagues on all available suitable options, to ensure the best use of their time and resources.

6. Manage the flow of correspondence to and from the Director and Senior Management Team. Read and evaluate incoming correspondence and reply on own initiative or draft letters and straightforward reports, ensuring a high standard of written work so as to make best use of the Director and Senior Manager’s time.

7. Produce documents, often of a highly sensitive and confidential nature, accurately and to deadlines, including correspondence in the form of letters, memos and reports and, in addition, drafting documents using ICT systems, Microsoft packages (PowerPoint, Excel, etc).

The job holder may be required at any time to undertake any work up to and/or at a level consistent with existing responsibilities. These tasks may be at any location in Cheshire East, to ensure the effective deployment of labour, materials, transport and equipment to meet…