HTB Safeguarding Assistant

HTB Safeguarding Assistant

Role

Purpose:

The key purpose of this role is to provide high quality administrative support to the Group Safeguarding Lead and the wider HTB Group.

• Manage the Dashboard (an app to measure and report compliance) for the 6 sites
• Manage safer recruitment across the entities
• Assist with safeguarding training
• Assist with the management of concerns raised
• Key part of the safeguarding working group (and note taker)
• Assist with Focus preparations and act as part of the safeguarding team at the event
• Assist with administrative support: maintain accurate and confidential safeguarding records in line with data protection requirements, assist in preparing reports, documentation, and compliance audits
• Support the Safeguarding Lead in managing safeguarding concerns and referrals, liaising with internal teams and external agencies as directed
• Ensure safeguarding policies are up to date and communicated effectively, assist with staff training coordination and safeguarding awareness campaigns
• Track safeguarding incidents and produce regular reports for management, help monitor compliance with statutory and organizational safeguarding requirements

• Works well with all fellow team members to deliver an excellent service to the whole organisation
• Is able to adopt a positive attitude to change, even when it is not fully understood, and works hard to find creative solutions
• Demonstrates high levels of commitment and flexibility; is willing to lay down personal projects for the good of the team
• Regularly asks for feedback and looks for opportunities to learn from others and continually improve their work
• Shows awareness and respect for different viewpoints, remains gracious under challenge, and always remains constructive
• Keeps going, even when it is hard, but seeks appropriate help when necessary
• Contributes fully to the day to day operation of their team or area, with flexibility and without the need for close supervision
• Uses a good degree of proficiency and well‑established professional knowledge, will analyse and help to find solutions to challenges and issues that arise

• Sets the highest example in living out our organisational Values at all times
• Treats all colleagues with respect, irrespective of background and role, and sets the expectation of the same behaviour from all team members
• Creates a culture of trust and empowerment through which all team members are able to learn and grow without fear of failure or negative consequences
• Is prepared to speak the truth in love and encourages openness and honest communication
• Continuously seeks opportunities for growth - for the entity, the team, and every individual
• Is prayerful in setting ambitious targets
• Is highly IT literate and proficient with common applications such as Microsoft Word, Excel, Outlook and PowerPoint as well as web‑based applications
• Excellent verbal and written communication skills including ability to write detailed and accurate minutes of meetings, format and proof‑read documents
• High level of initiative and ability to work independently and prioritise workload
• Excellent organisational skills; ability to build and maintain relationships with external individuals and organisations
• Ability to work in a team within a pressured environment, working to tight deadlines
• Ability to work methodically and accurately showing attention to detail
• Ability to deal sensitively and professionally with survivors of abuse and other vulnerable groups
• Knowledge of safeguarding within the Church of England and safer recruitment processes desirable; ability to collect and collate information and data and handle this in line with GDPR requirements

• Experience of office and administrative work
• Experience of meeting planning
• Experience of minute taking, including meetings regarding complex matters
• Experience of dealing with enquiries from members of the public
• Evidence of dealing with confidential and sensitive material
• Evidence of collaborative working as part of a team
• Good interpersonal skills and the ability to deal politely, confidently and efficiently with a range of people and to work flexibly as a member of a team
• Knowledge and understanding of safeguarding within the Church of England and safer recruitment processes desirable

• Confidence to work with senior managers
• Good interpersonal skills and ability to deal politely, confidently and efficiently with a range of people and to work flexibly as a member of a team
• Knowledge and understanding of safeguarding within the Church of England and safer recruitment processes desirable

Entry level

Full-time

Administrative