AP​/Certified Payroll Coordinator

About Curran Contracting

Established in 1936, Curran has grown into a premier contractor, known for its expertise in site development, excavation, mass grading, paving, and asphalt sales. With a strong presence across multiple industries—serving commercial, industrial, and government clients—Curran operates from five key locations:
Crystal Lake, Island Lake, Sycamore, and Oswego (Illinois) and Merrillville (Indiana). For over 85 years, Curran has cultivated a reputation for excellence by consistently delivering high-quality results on every project. This success is driven by an unwavering commitment to our core values: family, continuous improvement, integrity, partnership, and respect. These values form the backbone of our operations and have enabled us to maintain lasting relationships with clients, stakeholders, and communities alike.

The Accounts Payable & Certified Payroll Coordinator is responsible for processing vendor invoices, managing weekly check runs, and maintaining accurate compliance documentation in support of construction operations. This role also oversees the preparation and submission of certified payroll reports. Working closely with project managers and vendors, the coordinator ensures proper coding, approval workflows, and regulatory adherence using Viewpoint Vista. Strong attention to detail, construction industry knowledge, and cross‑functional collaboration are essential for success in this position.

• Process vendor invoices accurately and efficiently using Viewpoint Vista and AP Wizard.
• Match purchase orders and receiving documents; ensuring invoices are properly coded and approved.
• Maintain vendor compliance documentation, including W-9’s, certificates of insurance, and lien waivers.
• Prepare weekly check runs, including EFT and paper checks, ensuring accuracy and timeliness.
• Maintain accurate vendor files, track 1099 data, and assist with year‑end reporting.
• Collaborate with Project Managers to resolve discrepancies and ensure accurate cost allocation.

• Prepare and submit certified payroll reports (WH-347 and state‑specific forms) in accordance with regulatory and client requirements.
• Verify timecard entry accuracy and ensure proper labor coding to jobs, phases, and wage classifications.
• Track prevailing wage determinations, fringe benefits, and union reporting requirements.
• Upload certified payroll and compliance documentation to systems such as LCPtracker, eMars, and Elations.
• Maintain organized records to support audit readiness and agency requests.
• Stay up to date on Davis‑Bacon and state prevailing wage laws.

• Strong administrative and organizational skills with a high level of accuracy and attention to detail.
• Prior office experience required;
  Accounts Payable and Certified Payroll experience strongly preferred.
• Proficient in Microsoft Excel, Outlook, and document management systems.
• Experience with Viewpoint Vista preferred (AP, JC, PR modules).
• Strong interpersonal and communication skills; able to collaborate across departments and with external partners.
• Proven ability to manage multiple priorities and meet deadlines.

• High school diploma or equivalent required; associate or bachelor’s degree in business, accounting, or related field preferred.
• 3+ years of administrative, accounting, or payroll‑related experience preferred.
• Construction, public works, or union reporting experience a plus.

• Must be able to sit for extended periods at a desk and use computers, phones, and other office technology.
• Occasional travel to job sites, company events, or training sessions may be required; may involve brief exposure to outdoor conditions or active construction environments where employees must comply with Curran’s safety policies and wear appropriate personal protective equipment (PPE).
• Must be able to lift and carry up to 25 lbs of office or event materials as needed.
• Employees are expected to conduct themselves professionally and uphold Curran’s core values at all internal and external work‑related events and daily interactions.