Delivery Ops - Mail​/Finishing Level 2

• Duties will include mail related duties, sorting, delivering of mail and packages.
• This will also include scanning digital mail.
• This position will work at two locations so a car is required to drive to the other location (less than 5 miles away).

ESSENTIAL FUNCTIONS:

• Operation of high level mail equipment: mail inserters, sorters and finishing equipment in an automated high speed/high volume environment.
• Includes packaging/posting.
• Perform charge-back reporting for postage, air express, local delivery, and faxes.
• Perform production mail labeling/mail merge.
• Provide mailing address cleanup services (may include use of mail cleansing software).
• Coordinate automated and manual processes for finishing and mailing client materials.
• Implement and maintain distribution and tracking systems.
• Use of customized software to update/maintain mailing addresses.
• Bar code address quality review.
• Manage electronic input, packaging activities and posting fulfillment in high speed/high volume operations.
• Recommend improvements to achieve cost savings and optimize work flow.
• Focal contact for special/unique mailings and shipments.
• Use of specialized equipment for material handling if required.
• Receive, sort and process mail documents, packages, and supplies.
• Notify recipients.
• Deliver and pick-up mail on scheduled runs.
• Record & process accountable mail information, maintain logs.
• Track, trace, and resolve mail problems with USPS, express and local delivery services.
• Prepare mail and packages for external shipment and coordinate deliveries and pick-Client (may include USPS pickup/delivery).
• Perform quality checks on outbound mail.
• Validate internal mail addresses.
• Bar code address lookup.
• Use common mail services including fax, air express, postal services.
• Fill out shipping forms and/or enter electronically in shipping terminal per the job ticket.
• Perform finishing work on documents to be mailed, such as folding and insertion.
• Perform electronic mail distribution (open, mail prep, scan and distribute).
• Perform fulfillment functions, such as assembly, packaging, shipping and tracking of kitted materials.
• Follow mailroom security procedures.
• Barcode tracking or face scanning incoming mail and packages.
• Perform logging, transmission, receipt and timely distribution of faxes.
• Shipping and receiving using automated system to track and manage activity.
• Monitor/order/replenish supplies inventory, mail and distribution activities.
• Send and receive e-mail messages.
• Arrange alternative courier or shipping services to meet customer requirements.
• Fully operate, clean and maintain all shipping and mail equipment.
• Contact service on mail and shipping equipment if need occurs.

SKILLS:

• Able to lift and move up to 50 pounds.
• Able to demonstrate ability to read, write and follow English instructions.
• Able to demonstrate PC / Internet Skills Intermediate.
• Download and install files (fonts, drivers, etc.) from internet sites.
• Open, complete and save/print internet forms.
• Perform mail merges.
• Intermediate knowledge of MS Word or equivalent (insert images; create and manage tables and columns; edit headers/footers; create forms; create and manage multiple sections).
• Intermediate knowledge of MS Excel or equivalent (navigate multiple worksheets within a workbook; create charts/graphs; use basic math functions; create basic formulae).
• Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options).
• Working knowledge of account-relevant applications (e.g., Adobe Acrobat, file conversion or graphic arts applications).
• Basic knowledge of network (e.g., how to add or delete a network printer).
• Basic knowledge of Digital Front Ends.
• Functional knowledge of MAC when required by client.
• Determine output packaging per packaging standards (e.g., process for books, tabs, etc.).
• Driving…