Deputy Clerk

Responsible for a wide variety of administrative duties for the Office of the Circuit Court and assists the Clerk of Court.

• Performs administrative duties associated with recording, filing, indexing and maintaining court records in accordance with State and local regulations and requirements
• Receives and records land records
• Opens new court cases
• Issues services to proper Sheriff’s office
• Index, scans and assigns documents for inclusion in official public record keeping system
• Provides assistance to the public
• Issues marriage licenses and notary certificates
• Collects court costs and restitution
• Processes civil and/or criminal court orders
• Receives concealed weapon permit applications
• Answers the telephone and takes messages for select staff members

Education and experience equivalent to a high school diploma with relevant experience in records maintenance work.

Must possess satisfactory results of a criminal history background check

• Knowledge of state regulations governing the recording and maintenance of legal records
• Knowledge of court proceedings
• Ability to meet various deadlines
• Ability to prepare and maintain accurate records
• Ability to operate various office equipment including copier, phone, computer, etc.
• Knowledge of various software including Word, Excel, Outlook, PowerPoint, etc.
• Ability to follow directions
• Ability to exercise considerable tact and courtesy when dealing with customers and handling confidential information
• Ability work in a team environment
• Ability to provide the highest level of customer service

Tasks involve the ability to exert very moderate physical effort, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Requires ability to perform coordinated movements, perceive and discriminate sounds, visual perception, and oral communication.

Essential functions are regularly performed in an office setting and/or court room.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

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