Executive Assistant, SVP, HBO Production

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

The Executive Assistant will provide a full range of administrative support to the SVP of Production for HBO. You are THE go-to person on the team – organized, detail-savvy, solutions-oriented with a calm, can‑do mindset that’s always two steps ahead of what’s needed next.

• Schedule Management: Schedule appointments, maintain and update the executive(s) daily calendars while anticipating needs of executive and team. Work independently and resourcefully, making decisions and solving problems across calendars and time management.
• Meeting Logistics: Handle all logistics associated with internal and external meetings, appointments, and multi‑location video conferences. Assist with AV and video conferencing needs, prepare materials, set up meeting rooms, arrange catering, and make copies as needed. Manage preparation for internal and external meetings including conference calls and circulating schedules/agendas.
• Communication: Respond to inquiries professionally and function as an administrative liaison to staff at all levels, external vendors, and consultants in a fast‑paced environment. Troubleshoot and escalating time‑sensitive requests from Show runners and Production Management Teams.
• Travel Arrangements: Arrange travel itineraries and prepare travel and expense reports.
• Expenses: Responsible for the tracking and processing of expenses, check requests, invoices, and purchase orders.
• Production Management: Act as the day‑to‑day liaison/first point of contact for the Production office teams alongside the assigned HBO Manager and Coordinator in the Production department across multiple titles for HBO. Track and update series schedules, agency availability charts, and other internal documents. Review all production paperwork for accuracy and monitor daily production work/progress.
• Ad Hoc Projects: Support ad hoc projects and special requests as needed.

• Must have at minimum 3 years prior experience in scripted physical production (corporate or on series/feature films at the level of Producer’s Assistant, Production Office Coordinator or higher)
• Passion for and desire to work in the media industry.
• Excellent administrative, critical reasoning, problem‑solving, and written and verbal communication skills.
• Proactive in managing complex calendars and scheduling meetings with foresight to avoid conflicts and prioritize key engagements.
• Demonstrated ability to manage calendars, schedules, and project deadlines efficiently.
• Articulate, personable, and detail‑oriented with strong interpersonal skills. Able to communicate effectively at all levels.
• Excellent time management skills with the ability to prioritize competing deadlines in a fast‑paced environment.
• Self‑motivated, resourceful, and collaborative, with a demonstrated ability to take initiative.
• Maintains confidentiality and adapts well to evolving responsibilities.
• Proficient in Google Suite and Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Familiarity with Scenechronize, Movie Magic.

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at  along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.