Community Impact Coordinator

Part-time (20 hours/week) | Based in Cumberland, MD | Pay: $16.50/Hour

Part-time, 20 hours per week, generally worked on varying days Monday through Friday between 8:00 a.m. and

4:30 p.m.

Office coverage and day-to-day administrative support are priorities. Evening or weekend work may occasionally be requested for a specific or exceptional event need, as arranged with the Executive Director.

The position is based at the PHUW office in Cumberland, Maryland. Occasional travel within Garrett and Allegany counties in Maryland and Mineral and Hampshire counties in West Virginia may be assigned based on program needs and office coverage.

Travel and event participation will generally occur during regularly scheduled working hours and will be coordinated with the Executive Director.

Part-time leave benefits include paid holidays, vacation eligibility after one year of employment based on average hours worked during the preceding 12 months, and prorated sick leave accrual, in accordance with PHUW’s personnel policy and applicable part-time practices.

The Community Impact Coordinator supports PHUW’s office operations, donor communications, campaigns and events, and coordinates activities for the Imagination Library of Allegany County. The position works with the Executive Director, Finance Director, and Operations Manager to strengthen program delivery and community participation across PHUW’s service area of Garrett and Allegany counties in Maryland and Mineral and Hampshire counties in West Virginia.

Imagination Library duties apply to Allegany County.

• Answer and direct telephone calls and provide general assistance to callers and visitors.
• Assist with daily office operations and administrative needs.
• Assist with preparation of the monthly newsletter and maintenance of the Constant Contact database.
• Review online and printed resource guides to verify that information about PHUW is current.

• Assist the Finance Director with administrative tasks, including printing monthly donor thank you letters for the Executive Director’s signature.
• Print mailing labels and prepare and mail donor correspondence.

• Assist with campaign mailings and presentations to community groups as needed.
• Assist with planning and administrative support for PHUW events. Provide on-site support when assigned by the Executive Director, considering office coverage, the regular work schedule and whether other staff are attending.

• Build relationships with families, schools and community partners to support literacy and participation.
• Coordinate enrollment, book-order administration and reporting for DPIL of Allegany County.
• Collaborate with finance, fundraising and program staff to complete assigned activities.

• Perform other duties as assigned.
• Participate in an annual performance review conducted by the Executive Director and establish goals for the following year.

Provide the following support for Dolly Parton’s Imagination Library (DPIL).

• Maintain and update the database of participating children.
• Verify and correct addresses identified through returned books and National Change of Address (NCOA) information.
• Mail graduation cards to children.

• Assist the Executive Director in recruiting steering committee members to ensure representation of program partners.
• Schedule and plan steering committee meetings and prepare meeting materials.
• Keep committee members informed of important updates between…