Project Administrator

Overview

Project Coordinator - Larkhill

Contract:

Full Time, Permanent

Location:

Office Based, Larkhill

Working Hours:

Monday to Friday (8:00AM to 5:00PM)

Salary:
Up to £26,000 dependent on experience

Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence sector? If so, this could be the perfect opportunity for you.

Weu
2019re looking for a Project Coordinator to join our team in Larkhill and help us ensure projects are delivered efficiently, compliantly, and to the highest standard.

• Supporting the Billable Works process by managing documentation and ensuring accurate and timely submission of commercial records in line with client policies.
• Maintaining internal systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams.
• Checking supplier and client payment records, resolving anomalies, and ensuring financial compliance.
• Preparing and maintaining performance reports using Excel, MAXIMO, and other tools.
• Communicating with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward.
• Assisting with audits, assurance checks, corrective actions, and supporting system testing and IT developments.
• Helping identify smarter, more efficient ways of working.

• NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience.
• Strong data management and administrative skills, with high attention to accuracy and detail.
• Ability to prioritise tasks under pressure and meet tight deadlines.
• Strong communication skills with the confidence to challenge non-compliant paperwork.
• Team-oriented mindset with the ability to work collaboratively.
• Good IT skills, particularly in Word, Excel, and SharePoint.
• Experience with MAXIMO or working in a commercial/project environment would be an advantage (but not essential).

• Up to 6% contributory pension scheme
• 25 days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy