Document Control Lead — DMS & ACC Expert

Job Title:
Document Controller

Role purpose

The Document Controller will provide a critical project information management function within Omexom's TOHL Scotland business unit, supporting the delivery of transmission overhead line (OHL) projects for SSEN Transmission across Scotland. The postholder will be responsible for establishing, maintaining, and administering all aspects of the project document management system — ensuring that engineering drawings, technical submissions, correspondence, contract documents, SHEQ records, and site quality documentation are accurately controlled, distributed, and retrievable at all times.

Working closely with the Project Manager, Project Engineer, commercial team, and site delivery teams, the Document Controller will be the central point of control for all project documentation — managing the dual interface between Omexom's internal Integrated Management System (IMS) and SSEN Transmission's Autodesk Construction Cloud (ACC) platform. The postholder will play a key role in ensuring that the project maintains a fully auditable document trail throughout the project lifecycle, from mobilisation through to final handover and closeout.

Responsibilities & Duties

Including but not limited to the following:

Document Management System Administration

• Establish, implement, and maintain the project Document Management System (DMS) in accordance with Omexom's document control procedures and our client’s project-specific information management requirements, ensuring alignment between Omexom's internal IMS and the SSEN Transmission ACC environment.

• Manage the full lifecycle of all project documents — including creation, review, approval, issue, revision, and archiving — ensuring version control is maintained and superseded documents are correctly withdrawn from circulation.

• Assign and maintain document numbering, revision status, and metadata in accordance with the agreed project document coding and naming convention.

• Ensure all documents are stored, indexed, and retrievable within the DMS in a logical and consistent manner, enabling rapid access by project team members and auditors.

• Administer and maintain the project Master Document Register (MDR) and Drawing Register, keeping these up to date at all times and providing regular status reports to the Project Manager.

• Manage the document transmittal process for all formal issue and receipt of documents between Omexom, SSEN Transmission, subcontractors, design consultants, and other third parties.

Autodesk Construction Cloud (ACC)

• Act as Omexom's primary user and administrator for our clients Autodesk Construction Cloud (ACC) platform, managing the upload, submission, tracking, and retrieval of all client-facing documentation within the ACC environment.

• Maintain a thorough working knowledge of ACC's document management, transmittal, and review workflows; manage user access, folder structures, and naming conventions within the project ACC environment in accordance with our clients information management standards.

• Coordinate the preparation, review, and timely submission of technical submittals via ACC — including design drawings, method statements, inspection and test plans (ITPs), material data sheets, and as-built documentation — ensuring all submissions are made in advance of required approval periods to avoid programme impact.

• Track the status of all outstanding submissions and approvals within ACC using a live submittal register, proactively chasing responses and escalating overdue items to the Project Manager.

• Ensure that client review comments and responses issued through ACC are formally captured, distributed to the relevant discipline leads, and that any required resubmissions are actioned and tracked to close.

• Maintain a clear audit trail of all client correspondence and document exchanges within ACC, ensuring the project team can demonstrate compliance with submission obligations under the NEC contract.

• Manage the synchronisation of documents between Omexom's internal IMS and the client ACC platform, ensuring consistency of revision status and that the correct current-issue documents are accessible…