Executive Assistant

Job Summary

The UK Antarctic Heritage Trust is seeking an experienced, highly organised Executive Assistant to provide expert support to our CEO, Board of Trustees and wider team. This is a central role in a small, ambitious charity working to conserve Antarctic heritage and connect people with its stories.

We are looking for a proactive and discreet Executive Assistant to help the CEO’s office, Board and wider organisation work effectively. You will coordinate executive support, governance administration, meetings, records and key internal processes, helping UKAHT deliver its strategic aims with professionalism and care.

Alongside supporting the CEO and Board, you will work across the team on areas including HR, recruitment, retail administration, internal communications and office coordination.

The role can be fast‑paced and wide‑ranging. You will need excellent judgement, strong attention to detail and the ability to manage competing priorities calmly and confidently. You will also be a positive and collaborative team player who is happy to turn your hand to a broad range of tasks.

• Significant experience supporting senior leaders and small teams
• Experience of governance administration
• Strong organisational skills and the ability to manage competing priorities
• Awareness of charity administration
• Experience supporting work across different teams or functions
• Excellent written and verbal communication skills
• Strong Microsoft 365 skills
• Excellent administrative and numeracy skills
• Meticulous attention to detail
• Ability to organise meetings, produce clear minutes and track actions
• Confident using technology to improve efficiency
• Excellent customer service and stakeholder management skills

The Executive Assistant provides high‑level support to the CEO and Board of Trustees, enabling the effective running of UKAHT’s executive, governance and operational activity.

You will help ensure meetings are well planned, actions are followed up, records are accurate, policies are maintained and the CEO’s time and priorities are managed effectively. You will also support the wider team, contributing to a well‑organised, professional and collaborative working environment.