Voter Registration & Elections Specialist

Overview

The purpose of this position is to ensure that eligible voters are registered properly, elections are held accurately and efficiently, and records are maintained all in compliance with the law. The purpose of this classification is to provide complex administrative and technical services, as well as customer support and actions that require physical/manual labor to perform specialized voter registration and election processes that comply with federal, state, county and municipal laws and rules.

This position will primarily be assigned to administrative tasks as outlined in the position description.

• Coordinates and provides administrative, technical, and physical/manual support of both voter registration and election processes within designated time frames and per established procedures.
• Adheres to federal, state, municipal and county laws and rules, including but not limited to: the Georgia Election Code, the Ethics in Government Act, the Recall Act of 1989, the National Voter Registration Act of 1993, the Help America Vote Act, the Rules of the State Election Board, directives issued by the Secretary of State’s Office and office policies and procedures.
  
  Maintains an understanding of changes to applicable laws and rules.
• Performs assignment tasks that include, but are not limited to:
  • Interfacing with the statewide voter registration system to register voters; process and pre‑approve new voter applications; enter application data into a computer; process deletions, transfers, and changes in voter information; maintain files of active, inactive, pending, rejected and cancelled applications.
  • Processing absentee ballot requests and returned voted ballots; merging data into documents; filing; making copies; sending/receiving emails and faxes; processing incoming and outgoing mail and other administrative tasks.
  • Performing logic and accuracy testing of voting equipment, including testing each piece of voting equipment to be deployed to a polling place for use in an election; packing carts with voting equipment and polling place supplies; maintaining inventory of equipment and supplies; preparing required recap sheets and forms completed by poll workers each day of voting; visiting polling places and assisting with measurements and the testing of electrical outlets to ensure adequate power supply for voting equipment;
    
    creating and updating spreadsheets and documents for each project.
  • Preparing for elections; assisting in preparing and distributing election supplies and equipment to polling locations; preparing and setting up voting booths and equipment for each election; assembling supplies for polling places; assisting poll management with delivery and return of polling place supplies.
  • Processing absentee by mail ballots: mailing and receiving absentee ballot applications; processing absentee ballot applications; mailing ballots; processing returned voted ballots; maintaining records; ensuring security of ballots; preparing ballots for tabulation; processing and tabulating voted ballots.
  • Serving in the role of poll worker; answering poll worker questions and providing instruction and clarification.
  • Answering telephone calls and greeting visitors; ascertaining the nature of business; providing information/assistance as needed.
  • Communicating with others both in oral and written format in a tactful and accommodating manner. Contacts are typically with voters, the public, fellow employees, supervisors, other departments, County officials, attorneys, vendors, candidates, elected officials, customers, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
  • Preparing presentations and projects as assigned by voter registrations and elections leadership team; maintaining, reviewing and updating departmental webpage and other outreach material and documentation.
  • Preparing and maintaining current and potential lists of poll workers; recruiting new poll workers and polling places; creating poll worker and staff training materials, including PowerPoint presentations,…