Production Coordinator

Production Coordinator – Cupertino, CA

Full‑time position at Advanced Systems Group, LLC (ASG). Join our Cupertino‑based team to support event and production workflows, ensuring documentation is accurate, schedules are managed, and productions are executed successfully.

• Participate in the client reservation workflow; communicate all show‑related information to the production team.
• Meet with customers for pre‑production calls and ensure all requirements are captured.
• Schedule crew for upcoming shows and events; cross‑reference calendars to ensure availability and accuracy.
• Monitor production schedules, updating and modifying as needed.
• Prepare and maintain event‑specific documentation for operators, ensuring all details are current.
• Coordinate with the production team to confirm that customer assets are requested and received prior to event day.
• Maintain an event history database to quantify activity and provide proactive support for repeat clients.
• Track and update event‑related data for reporting and metrics.
• Identify and elevate issues proactively to ensure smooth execution.
• Stage manage shows as needed.
• Provide support to Production Coordinators in other regions when required.

• 5+ years of production coordination experience.
• Strong organizational skills with the ability to manage multiple simultaneous projects.
• Excellent attention to detail and ability to follow through on commitments.
• High level of professionalism and ability to remain composed under pressure.
• Experience with document collaboration and process documentation.
• Proficiency with Apple Keynote, Pages, and Numbers; mastery of macOS and iOS.
• Experience with Shortcuts and scripting a plus.
• Familiarity with scheduling software a plus.
• Ability to work on‑site in Cupertino, CA, 5 days a week.
• Flexibility to work daytime, evening, and weekend hours as required by show schedules.

This full‑time role offers a salary of $45–$50/hr depending on experience.

We offer comprehensive benefits, including:

• Comprehensive medical coverage with three plan options; 100% of the employee medical premium is covered by ASG.
• Discounts on health and wellness programs, and savings on travel and more.
• Voluntary benefits: disability, accident, critical illness insurance, and pet insurance.
• Employee Assistance Program offering counseling and financial coaching.
• Paid time off to relax and recharge.
• Additional benefits: life insurance and 401(k).

Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.