Personal Assistant

Personal Assistant
- Maternity Cover FTC

• Full time (37 hours per week)
• Starting salary will be £26,276 per annum
• Expected date of interviews - W/C 12th October

We're looking for a highly organised, proactive and adaptable Personal Assistant to provide exceptional support to an Executive Director and members of our Senior Leadership Group (SLG).

This is far more than a traditional PA role. You'll be a trusted partner, ensuring senior leaders can focus on delivering strategic priorities by expertly managing diaries, communications, meetings, information and relationships across the organisation.

Working as part of a collaborative PA team, you'll help deliver a seamless, high-quality service that reflects our commitment to customer excellence, continuous improvement and professional stakeholder management.

As a key member of the team, you'll:

• Manage complex diaries and schedules across multiple calendars
• Act as a trusted gatekeeper, prioritising requests and escalating issues where appropriate
• Manage busy inboxes, ensuring communications and actions are dealt with efficiently
• Coordinate meetings from start to finish, including agendas, papers, logistics, minute taking and follow-up actions
• Prepare reports, presentations and briefing papers
• Support travel, event and accommodation arrangements
• Build strong working relationships with colleagues, external partners and stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Maintain effective digital filing and document management systems using platforms such as SharePoint and One Drive
• Support recruitment and people processes relating to senior roles
• Work flexibly across the PA team, providing cover and support to colleagues when required
• Anticipate leadership team needs and proactively resolve issues before they arise

You’ll be someone who thrives in a fast-paced environment and enjoys enabling others to succeed.

• Experience working in a professional office environment supporting senior managers or leadership teams
• Strong diary and inbox management skills
• Experience coordinating meetings, preparing agendas and papers, taking minutes and tracking actions
• Experience building effective relationships with internal and external stakeholders
• Experience handling confidential information appropriately

• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Ability to prioritise competing demands and meet deadlines
• Confidence using Microsoft Office applications
• Understanding of confidentiality, data protection and information governance principles
• Ability to work independently and collaboratively as part of a team
• Proactive approach with the ability to anticipate needs and take initiative

• Experience using digital office systems and management platforms such as One Advanced
• Experience arranging travel, accommodation and events
• Experience using SharePoint and One Drive

• Person Specification
• Qualifications,knowledge and understanding
• Digital approach including packages such as One Advanced(ideally but not essential) and MS Office
• Meeting management
• Stakeholder relationship and management
• Understanding of data protection, cybersecurityand data retention
• Event co-ordination, travel management
• Company confidentiality and legal frameworks
• Experience
• Working in an office environment with hierarchical structures
• Meeting management including note taking, agendas, paperwork preparation and distribution, relationship management with attendees and stakeholders
• Diary Management *
• Inbox management *
• Relationship building across an organisation and external stakeholders particularly in…