Administrative Assistant III, Director of Fine Arts

Cypress-Fairbanks Independent School District VISUAL AND PERFORMING ARTS CENTER - Cypress, Texas Open in Google Maps

Job : 5984539

Final date to receive applications: Posted until filled

Re-Posted: Yesterday

Starting Date: Jan 4, 2027

QUALIFICATIONS:

• High school graduate or equivalent; college credits with office skills training or equivalent business school training preferred.
• Minimum of three (3) years of administrative secretarial experience, bookkeeping experience, and experience in public education settings preferred.
• Knowledge of school district organization, operations and administrative policies, procedures, and business practices, including procurement procedures.
• Possess exceptional interpersonal and communication skills, including a pleasant telephone personality. Must have the ability to interact with a diverse clientele in a professional manner.
• Must have a high degree of integrity and confidentiality regarding student records, employment records and department issues.
• Must be detail-oriented, self-motivated and able to work collaboratively. Must be able to handle multiple complex tasks with minimal supervision.
• Proficiency in Microsoft Office Suite and Google Suite are required. Experience with eFinance Plus and Laserfiche are also preferred.
• Must have the ability to work with frequent interruptions and to maintain emotional control under stress.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$38,788.00 – CP6

Salary Range (based on experience) as set by the Board of Trustees for the school year

ESSENTIAL FUNCTIONS:

• Prepare correspondence, forms and reports for the Director of Fine Arts.
• Maintain physical and computerized files.
• Assist teachers with procurement of supplies and repairs.
• Prepare a large volume of purchase orders for the MS & HS music, theatre and dance programs, as well as for the Director of Fine Arts.
• Process consultant agreements and follow-up with consultants and Fine Arts campus directors through completion.
• Maintain all financial and budget records. Reconcile budget reports for all departmental accounts including the school accounts for the MS & HS music and dance programs.
• Assist in preparing for special activities and meetings.
• Assist teachers with questions regarding general district policies and department procedures.
• Assist teachers with travel arrangements including travel forms, travel advancements and field trip requests.
• Track and submit Color Guard and Fine Arts Long-Term Sub timesheets and Extra Duty Pay.
• Process and track Capital Outlay purchases.
• Assist with background checks on Fine Arts consultants.
• Request New Vendors and Submit W9s.
• Process Payroll for Fine Arts employee supplemental pay.
• Maintain office supply inventory and order as needed.
• Answer and respond to incoming calls, taking reliable messages and routing them to the appropriate staff member. Greet and assist visitors with inquiries.
• Maintain confidentiality of information.
• Process and respond to emails in a timely manner.
• Perform other duties as assigned by the Director of Fine Arts.
• Regular and reliable attendance is an essential function of this job.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer, prolonged sitting.

POSITION TYPE: Full-Time
Salary: $38,788 Per Year

• Citizenship, residency or work visa required

• John Morrison , Director of Fine Arts
• VPAC
• Email: