Administrative Assistant

We are seeking an organized, dependable, and professional Administrative Assistant to provide administrative support to several Vice Presidents and senior leaders. This role is ideal for someone who enjoys staying organized, coordinating schedules and meetings, assisting with projects, and working with people across different departments.

The ideal candidate is detail-oriented, communicates well, takes initiative, and can manage multiple priorities in a fast-paced professional environment. This position works closely with the Administrative Support team and reports to the Senior Executive Assistant/Division Office Manager.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for executive leadership.
• Arrange travel, prepare expense reports, and assist with administrative needs.
• Coordinate meetings, department events, and occasional offsite gatherings.
• Assist with special projects, presentations, reports, and document organization.
• Serve as a professional point of contact for internal employees and external visitors.
• Help coordinate candidate interviews and new hire onboarding activities.
• Maintain electronic files and shared documents using Microsoft Office, SharePoint, and One Drive.
• Handle confidential information with professionalism and discretion.
• Assist with mail distribution, office organization, and meeting room preparation.
• Provide reception coverage and administrative support to the team as needed.
• Perform other administrative duties and special projects as assigned.

Qualifications

• Associate degree or at least 60 hours of college coursework preferred.
• Previous administrative or office support experience required.
• Experience supporting managers or senior leadership is a plus, but not required.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and work collaboratively.
• Professional demeanor with the ability to handle confidential information.
• Full-time, onsite position.
• Professional office environment.
• Opportunity to support senior leadership and gain exposure to executive-level operations.