Secretary III Security Clearance

Position: Secretary III with Security Clearance
Overview Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY:

Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards.
• Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.

• Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages.
• Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed.

• Reviews and proofs correspondence/documents for grammar and spelling.

• Orders supplies using DoD Fed Mall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.

• Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).

• Creates, routes, tracks and follows-up on routine message traffic.

• Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave.

• Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.

• Provides clearance verification and processes visitor authorization request access utilizing the Joint Personnel Adjudication System (JPAS) and Defense Information System for Security (DISS).

• Updates and maintains student information in CeTARS.

• Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook.

• Collects information and responds to routine inquiries and/or prepares periodic reports.
• Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals.

• Traditional administrative/clerical support roles.

• Some work is completed without established procedures.

• Other duties as assigned. EXPERIENCE, EDUCATION AND LICENSURE:
• High school diploma/GED or equivalent.

• Military administrative experience.

• Four (4) years of secretarial experience.

• Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook.

• Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.

• Ability to type 60 words per minute.

• Must be able to effectively communicate orally and in writing.

• Experience to edit and reformat written or electronic drafts.

• Experience with office terminology and practices. Skills, Knowledge and Abilities:
• Ability to work in a support role supporting senior management and team.

• Ability to develop effective working relationships across all organizational lines.

• Ability to handle information of a highly sensitive and confidential nature.

• Ability to prioritize and organize own work to meet agreed upon deadlines.

• Ability to work with others as part of a team. REASONABLE ACCOMMODATIONS:
Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITIES:

None. WORK ENVIRONMENT:
Work is typically performed in a controlled office environment. The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The…