LI) Medical Secretary CP

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Please note:

As this post is part-time, the salary will be pro-rata.

Medical Secretary (Band
3)

£28,011 to £30,230 (pro-rata)

33.5 hours over 5 Days

• Monday 9.30am-5pm
• Tuesday 11am-5pm
• Wednesday 9.30am-5pm
• Thursday 9.30am-5pm
• Friday 9.30am-5pm

This post will be based at Number 11 in Dalkeith to support the Joint Mental Health Team, Substance Use Service and Justice, however will also provide cover to services within Midlothian HSCP when the need arises.

To provide a meet and greet service at Number 11 Reception.

To provide high quality administrative support to Midlothian Substance Use Team.

To provide support to the multi-disciplinary team and those who experience our Services. Competent use of TRAK and G2 is essential.

Undertake a range of clerical and administrative duties required to maintain the smooth running of the department.

HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience.

Advanced keyboard skills.

Excellent oral and written communication skills are essential.

Good organisational skills.

Good working knowledge of computer software packages.

Good working knowledge of G2

Medical Terminology

Have a good awareness of trauma informed practice

You will be supported in your role, and you will have the opportunity to learn and gain the following:

• Embed essential employability skills to support career development.
• Effective planning and organisational skills
• Enhance your Administrative and IT skills within a busy healthcare environment
• Understanding of working in a healthcare environment
• Working alongside multiple teams to support the delivery of high-quality patient care
• Increase confidence in dealing with the public and effective communication skills in the workplace

Please note that Number 11 has no lift, which means it is not accessible for individuals with mobility impairments.

Informal enquiries to Alison Graham ) or email – Alison.graham8t

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you:
  Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely:
  It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters:
  Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip:
Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note:

we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.