Accounts Receivable Specialist

Job Description
Job Description

JOB TITLE: Accounts Receivable Specialist
DEPARTMENT: Finance/Accounting
FLSA: Non-Exempt
LAST REVISED: January 2024

SUMMARY

Under the direction of the Accounts Receivable Supervisor, the Accounts Receivable Specialist is responsible for efficiently processing customer invoices, monitoring incoming payments, and reconciling accounts. The Accounts Receivable Specialist will perform various accounting clerical tasks related to billing, collections, and the maintenance of receivable account records. This position interacts with all functional areas of the organization as well as external customers.

PRIMARY RESPONSIBILITIES

• Accurately generate and enter customer invoices into Oracle daily and monitor the AR automation solution.
• Apply customer payments in Oracle, ensuring correct allocation to invoices.
• Monitor customer accounts for overdue balances and initiate collection activities as needed.
• Perform account reconciliations and resolve discrepancies in a timely manner.
• Communicate with customers regarding outstanding balances, billing questions, or disputes.
• Review and process credit memos, adjustments, and write-offs as authorized.
• Maintain all accounts receivable records, ensuring accuracy and compliance with company policies.
• Prepare aging reports and provide analysis of outstanding receivables to management.
• Assist with month-end close activities related to AR, including reconciliations and reporting.
• Other tasks/projects as assigned by the Accounting Manager.

KNOWLEDGE, SKILLS & EXPERIENCE

• High degree of proficiency, detail orientation, and accuracy in data entry.
• Knowledge of Oracle 11.5 Enterprise Business System or similar ERP software.
• Ability to organize and prioritize tasks and projects effectively.
• Excellent verbal and written communication skills, including customer-facing interactions.
• Strong ability to work collaboratively across departments and with external customers.

MINIMUM REQUIREMENTS

• High School diploma or G.E.D equivalent.
• Financial accounting knowledge.
• Working knowledge of Oracle.
• Some Excel experience.
• 5+ years of accounts receivable or related accounting experience.

DESIRABLES

• Manufacturing or distribution industry experience.
• Familiarity with AR best practices, including collections and credit management.