Accounting Specialist

Overview

The Accounting Specialist is responsible for processing accounts payable and coordinates the credit card program. They support the finance department and organization by ensuring daily transactions are processed accurately and on time and communicated to appropriate approvers and distribution for payment processing. The AS will also be responsible for daily deposit reconciliations.

Accounts Payable:

• Review all payment requests for appropriate documentation and approval prior to payment. Requests may include invoices, reimbursements, grants, stipends, rents, or any other items that require payment.
• Process all accounts payable activity ensuring transactions are processed timely and accurately; initiating all payments via ACH, check or wire. Records activity in the General Ledger according to Radley’s financial policies and allocation guidelines
• Maintain all accounts payable backup documentation, spreadsheets, and organization’s accounts payable files
• Conduct reviews and reconciliations on accounts payable records
• Provide accounts payable support for financial audits, budgets, and staff inquiries
• Prepare and file IRS Form 1099 reporting at calendar year end for consultants and other service providers per the Internal Revenue Service code

Credit Cards:

• Review and approvals of expense requests for payment, and forward overlimit to appropriate approval management
• Update and maintain all allocation tools for staff
• Implement and update the expense management system
• Facilitate issuing new cards, changing credit card limits, canceling cards, and resolving staff problems related to credit card use and allocations
• Upload expense allocations into the General Ledger, accurately and timely for month-end reporting
• Credit card request management

Other Responsibilities:

• Respond timely to inquiries from vendors, customers, or staff and researches and resolves concerns or discrepancies
• Create and update procedures and training documentation on accounts payable and credit cards operations and expense management
• Support and collaborate with the Finance team on related activities, special projects, and improvements
• Stand-in as back-up HR and payroll processes and follow-up on outstanding items in the HRIS process
• Review and reconciliation of daily cash and CC transactions by store and follow-up on discrepancies.

The Accounting Specialist will have 3-5 years related experience in accounts payable along with experience in coordinating a staff credit card program and or experience in expense management. They have the keen sense of prioritization and multitasking and experience in relating to others who represent a variety of backgrounds. Accounting degree preferred but not required.

Additional requirements and experience include:

• Account Management
• Budgets / cost control
• Analytical
• Job knowledge / Ability to Learn
• Flexibility
• Integrity / ethics
• Sense of Urgency
• Problem solving / analysis
• Time management and organization skills
• Well organized
• Data entry and word processing skills
• Ability to perform filing and record keeping tasks
• Aptitude for numbers
• Accuracy and attention to detail
• Proficient in Microsoft Office, databases and accounting software
• Familiarity with bookkeeping and basic accounting procedures
• Retail accounting experience is desired.
• Experience in retail and with retail management systems is a plus
• Medical and dental benefits for employee and eligible dependents available on first day of work
• Retirement savings account (401k) with matching
• Three weeks’ paid vacation in first year of work; four weeks in subsequent years