Korean Bilingual Accounting Payable Specialist

Korean Bilingual Accounting Payable Specialist We are seeking a dependable, detail-oriented team member to support accounts payable, daily banking activities, and expense management across multiple business entities. This role works closely with Accounting, Operations, and the Supply Department.

• Check daily bank balances for each business entity and identify upcoming funding needs.
• Coordinate and process authorized transfers between accounts as needed.
• Prepare vendor payments after confirming required approvals and supporting documentation.
• Record checks, ACH payments, wire transfers, online payments, and automatic withdrawals in Quick Books.
• Monitor scheduled payments and recurring withdrawals to help prevent missed or duplicate payments.

• Enter all vendor and subcontractor invoices under the correct business entity, customer account, and expense category.
• Verify that invoices follow company purchasing and approval procedures before payment.
• Confirm charges against purchase orders, receipts, service records, or other supporting documentation, as applicable.
• Reconcile vendor statements, bank accounts, and credit card transactions.
• Resolve billing discrepancies, missing invoices, duplicate charges, and unapplied credits.
• Monitor AP aging and follow up on items awaiting approval or clarification.
• Assist with month-end reconciliations and ensure expenses are recorded in the appropriate period.

• Set up vendors and maintain vendor applications, W-9s, payment terms, and related records.
• Verify vendor payment information and changes according to company procedures.
• Communicate with vendors regarding invoices, credits, payment status, and account discrepancies.
• Assist with year-end 1099 preparation.

• Review recurring expenses to understand what the company is paying for and whether charges remain appropriate.
• Monitor expense fluctuations and investigate unexpected increases.
• Identify potential savings, compare alternative vendors, and recommend changes without compromising service quality.
• Track subscriptions and recurring services, flagging unused services or unnecessary charges.
• Work with the Supply Department to monitor janitorial consumable spending against each customer account’s budget.
• Follow up on over-budget purchases, unusual usage, price changes, and delivery or billing discrepancies.
• Track expected vendor credits and refunds through receipt and reconciliation.
• Provide management with clear updates on spending trends, budget variances, and potential savings.

• Maintain organized records and supporting documentation.
• Help improve invoice submission, approval, payment, and expense-tracking processes.
• Provide backup support for other accounting functions as needed.

• Approximately 1–3 years of AP, bookkeeping, or related accounting experience; more experienced candidates are also welcome.
• Working knowledge of Quick Books and Excel.
• Strong attention to detail, organization, and follow-through.
• Comfortable working across multiple business entities and coordinating with different departments.
• Willing to question unclear charges, investigate discrepancies, and suggest practical improvements.
• Accounting education or equivalent hands‑on experience.
• Korean/English bilingual skills preferred.

• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Opportunities to grow into broader accounting responsibilities.
• Salary Range: $50,000 ~ $70,000 / year

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