AR Billing Specialist; Subcontractor Billing

At Moss Utilities, we specialize in underground utility installations across the DFW Metroplex. Our project experience includes commercial, single-family residential, multi-family residential, and public works infrastructure.

Founded in 2016, Moss Utilities carries forward a family legacy in Dallas-Fort Worth utility construction dating back to the early 1900s. As an Employee-Owned company (ESOP), every team member has a stake in our shared success and the future we’re building together.

The AR Billing Specialist manages monthly progress billing for our subcontract work, from the schedule of values through approved pay applications. This role prepares and submits pay applications, tracks and bills change orders, and works with project managers and prime contractors to keep billing accurate and payments on time. This is a high-volume role supporting multiple projects with competing monthly deadlines.

• Prepare and submit monthly pay applications using AIA G702/G703 forms or prime contractor formats.
• Gather percent-complete and stored-material information from project managers before billing deadlines.
• Submit billings through portals such as Textura, GCPay, or Procore.
• Meet each prime contractor’s draft and final billing deadlines.

• Track change order requests, pending change orders, and approved change orders.
• Follow up with project managers and prime contractors until change orders are approved or rejected.
• Add approved change orders to the schedule of values and bill them in the correct period.
• Report pending and unapproved change orders to project managers and accounting leadership.

• Post billings in Spectrum and reconcile billed amounts by project.
• Support month-end close with billing schedules, overbilling and under billing data, and work-in-progress (WIP) report inputs.
• Maintain complete billing files for audits and project closeout.

• At least 5 years of hands-on construction accounts receivable experience, including preparing AIA G702/G703 pay applications.
• Strong understanding of the construction change order process.
• Experience with construction accounting software. Spectrum is strongly preferred; comparable systems include Vista, Sage 300 CRE, Foundation, or CMiC.
• Intermediate Excel skills, including lookups, pivot tables, and reconciliations.
• Experience supporting WIP reporting and percentage-of-completion revenue recognition.

• Accuracy in schedules of values, retainage calculations, and change order totals.
• Ability to manage multiple projects and monthly billing deadlines.
• Strong follow-through on pending change orders and missing billing information.
• Clear, professional communication with project managers, prime contractors, and owners’ representatives.
• Ability to resolve rejected pay applications and short payments.
• Strong organization and recordkeeping skills.

• An incredible culture built on our core values.
• Competitive pay and solid benefits.
• Onsite amenities include a fitness center, basketball and pickleball courts, and personal training.
• Opportunities for professional growth and long-term career development.
• Employee ownership. As an ESOP company, your hard work directly contributes to the value you build.

• Medical, dental, and vision coverage.
• Life insurance, short-term disability, accident and critical illness plans.
• Multiple health plan options.
• 401(k) with company match.
• Paid time off and paid holidays.
• Employee ownership through our ESOP program.

We are an Equal Opportunity Employer committed to maintaining a Drug-Free Workplace. We participate in E-Verify, and all applicants must be legally authorized to work in the United States.