Construction Billing & AP Specialist - Dallas

• Location In the area of,Dallas, TX, 75201,United States
• Job Category Accountant
• Employee Type FT Non-Exempt

Description

About

At MEC General Contractors, we’re proud to be a third-generation, family-owned company with a legacy built on trust, innovation, and dedication for over 50 years. With offices in Melbourne and Orlando, Florida, and Dallas, Texas, we’re strategically growing while staying true to our roots. Our core values—Family, Engineering Minded, and Passion—guide everything we do, from the way we build projects to how we treat our team.

At MEC, we believe in empowering our employees, fostering a culture where your voice matters, your ideas are valued, and your growth is supported. Join us as we continue to shape communities and build a future we can all be proud of.

Job Summary:

The Construction Billing & AP Specialist is responsible for the contractual and financial operations and support of construction projects. Working in partnership with the Project Manager(s), the role administers subcontracts and vendor compliance, reviews and releases Procore transactions to Sage, prepares the monthly owner draw, processes subcontractor payments and lien waivers once funding is received, and carries each project through financial closeout.

The Project Accountant follows the MEC Project Accountant Job Guide and its step-by-step procedures, which define how each of these processes is performed.

• Monitor and work every assigned project mailbox, not only a personal inbox, triaging subcontractor and Project Manager questions, payment discrepancies, waiver requests and invoices received by email.
• Enter subcontractor and vendor invoices from all intake paths (subcontractors billing through Procore, subcontractorsnotonProcore,purchaseorderinvoices,andpaperorscannedinvoices) promptly,sothatall costs are entered before the draw closes.
• Review and release Procore transactions to Sage, including Commitments, Commitment Change Orders (CCO), Prime Contract Change Orders (PCCO) and Subcontractor Invoices; accept and export to the ERP, or reject with a documented reason.
• Resolve failed exports by correcting the record in Procore and re-exporting, rather than entering the transaction directly in Sage, so that Procore and Sage remain synchronized.
• W ork accuratelyacrossbothnumberingsystems:
  
  Sagejobnumbers(P-prefix) forreportsandjob-costwork, and Procore project numbers for commitments, invoices and draws.
• Collectandreviewgeneralinvoicesandmatchthemtoavendorpurchaseorderwhen appropriate.
• Track payment notices, funding and project assignments in the Monthly Billing Worksheet as they arrive, verifying entries made by others before relying on them.
• Collectmonthly subcontractor payment applications and review them for accuracy following Project Manager review; reconcile pay application status against original subcontracts, change orders and pending change orders with subcontractors.
• Prepare the draw: review subcontractor billing, download and label conditional waivers, generate the Job Cost Journal report and other cost backup for the billing meeting, and assemble the draw package based on owner and contract requirements.
• Generate and accurately process monthly General Construction G702/703 requisition billing in a timely manner.
• Scheduleandattendthepayapplicationmeetingandincorporatecorrectionsintothedraw package.
• Have the pay application package notarized, scan it and route it for signature and submission; update draw status in the MEC Portal and verify that the draw was actually submitted.
• Billowners who are invoiced outside the pay application flow directly from Sage against the client’spurchase order and send the invoice to the owner’s accounts payable contact.
• Follow project- and…