RWMOT - Purchasing Receiving Clerk

We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact. As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling.

Together, we Make the Place.

As a Receiving Clerk, you’ll be part of our Purchasing team within the Accounting division, supporting the smooth and accurate flow of goods, invoices, and purchasing records throughout the hotel. Reporting to the Purchasing Manager, with a dotted line to the Assistant Director, Finance Business Partner, you’ll work closely with hotel departments, Accounts Payable, managers, and vendors.

You’ll play an important role in ensuring hotel purchases, food and beverage products, operating supplies, guest packages, and function materials are received accurately and efficiently. From maintaining receiving records and processing purchase orders in Birchstreet to supporting inventory controls and collaborating with vendors, you’ll help keep our purchasing and payment processes organized, timely, and reliable.

• Receive food and beverage products, operating supplies, guest packages, and function materials delivered to the hotel, ensuring products correspond with purchase orders.
• Process purchase orders across hotel departments and attach invoices to Birchstreet purchase orders for Accounts Payable processing.
• Maintain accurate receiving records and logs, complete daily receiving and food purchasing reports, and help ensure invoices and purchase orders are submitted within the appropriate accounting period.
• Partner with vendors and hotel managers to resolve outstanding invoices, credit memos, and open purchase orders, confirming that products and services have been received.
• Complete monthly beverage and warehouse inventories and biannual food inventories while keeping storerooms clean, organized, and properly rotated using first-in, first-out practices.
• Support effective Birchstreet processes by setting up new vendors, providing guidance and training to associates and managers as needed, and identifying opportunities to streamline processes.

• You bring administrative experience, with previous receiving or hotel experience considered an advantage.
• You’re highly organized and detail-oriented, with strong record-keeping and filing skills and the ability to prioritize and follow through accurately.
• You’re comfortable using computer systems and have the mathematical skills to accurately add, subtract, multiply, divide, and understand debits and credits.
• You communicate clearly in English, both verbally and in writing, and work collaboratively with colleagues while maintaining confidentiality and exercising good judgment.
• You hold a valid Texas driver’s license, are able to drive a van, and are comfortable using the equipment required for receiving, including carts and box cutters.
• You’re comfortable with the physical requirements of the role, including frequent movement throughout work areas and lifting up to 100 pounds multiple times during the workday.

As part of our team, you’ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, retirement benefits, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood.

At Rosewood Hotel Group, your voice is heard - and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We’re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them - and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.