Administrative Assistant Ii.public Defender

.ADMINISTRATIVE ASSISTANT II.PUBLIC DEFENDER Job Description

Performs complex administrative tasks to ensure efficient daily departmental or program operations. Responsible for three or more of the following: preparing grants; monitoring budgets; coordinating program information and activities; scheduling and preparing program materials; evaluating and updating computer systems; and evaluating and updating program manual(s). Coordinates assignments and acts as lead to support staff and/or volunteers. Management Scope:
Supervises non-exempt employees.

• Serves as a liaison between staff, elected officials, department heads, program managers, other departments, agencies and the general public as related to departmental or program services:

  • Facilitating interaction of various functions
  • Coordinating the flow of information
  • Collecting, monitoring and verifying the status of work projects and other activities
  • Ensuring that the departmental or program goals, objectives and mission are communicated to staff
  • Ensuring appropriate parties are kept apprised on all matters to assure timely and efficient operations
• Researches, gathers material and completes a variety of assigned projects and reports to include communicating with other departments and external sources to obtain information and provide feedback.
• Prepares and maintains the office budget to ensure adequate funding for service commitments and other operations requirements.
• Acts as lead to support staff and/or volunteers, coordinates assignments, and maintains time and attendance and other personnel ensure efficient operation.
• Maintains confidential files and records and processes incoming/outgoing mail.
• Orders and maintains office supplies, monitors budget line items in accordance with departmental policy, and ensures compliance with budget restrictions.
• Performs various secretarial duties including answering telephones, greeting guests, typing various documents and scheduling conference room usage.
• Performs other duties as assigned.

Education and experience equivalent to a Bachelor's Degree from an accredited college or university in a job related field of study.

Skilled in the use of standard software applications. Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public.

Juvenile Department: Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.

Physical/Environmental Requirements:
Standard office environment.

• Job Identification
• Posting Date 11/12/2025, 07:49 PM
• Apply Before 12/12/2025, 06:00 AM
• Locations PUBLIC DEFENDER, Dallas, TX, 75207, US