Senior Workplace Manager

Leo A Daly

Leo A Daly Company is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Leo A Daly Company is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at .

For more information about your rights under the law, see EEO is the Law.

Leads the day-to-day operations and staff of the Office Services team for both Leo A Daly and LAN. Functions include, but are not limited to facilities, administrative activities, and culture building. The Office Services Leader will oversee these functions for each of the offices across multiple domestic geographies.

This position works in the office from the physical workspace 100% of working hours. Hours are 8:30am – 5:30pm daily, Monday – Friday.

• Ensure reception areas are effectively managed – telephone and mail communications both internally and externally to maintain a professional image.
• Oversee the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities.
• Coordinates leasing agent and move and sub‑lease agreements/payments.
• Negotiate the purchase of office supplies and equipment across both brands to achieve economies of scale.
• Build and manage corporate vendor relationships.
• Oversee inventory and stocking of supplies and ensure food/beverage is maintained at each office location.
• Supervise the maintenance of office equipment, including copiers, fax machines, etc.
• Ensure emergency response plans comply and meet the needs of each office.
• Understand and ensure ticketing systems for facilities are being utilized properly.
• Responsible for the facilities day-to-day operations meeting firm expectations (e.g., recycling, changing light bulbs, heat problems, water problems, general repairs in the department, workstation/desk problems, etc.).

• Supervise and coordinate overall administrative activities for the Office Services Department so that offices are running smoothly.
• Create firm‑wide office policies and procedures and oversee the creation of office‑specific policies and procedures with local team members; monitor for timely and appropriate implementation.
• Develop and manage the Office Services budget, monitor expenses, submit receipts timely, review invoices and identify opportunities for cost savings.
• Identify opportunities for process and office management improvements, and design and implement new systems and programs to promote best‑in‑class employee experience at the office.
• Stay updated on workplace regulations, policies and best practices. Monitor compliance with health and safety regulations and guidelines; implement strategies and programs to promote employee well‑being and a safe workplace environment.
• Participate in special department projects as needed.

• Partner with the senior leaders of each office to ensure key cultural aspects are preserved and maintained.
• Have knowledge of the office calendar and events/activities planned for each office; review for efficiencies and strategize with local team members as needed.
• Partner with Talent Development Director to set vision of brand‑wide events and activities to create consistency across.
• Partner with the People Operations team for the onboarding process to create consistency across both brands regarding new hire integration (office tour, welcome kit and pertinent logistic information for their office – parking, badge, alarm, amenities).
• Responsible for swag inventory for each brand.

• Build and maintain relationships with market leaders and COO; meet periodically to ensure office service expectations are being met.
• Handle escalations of office services issues or conflicts at offices.
• Responsible for professional development…