Senior Administrative Assistant

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.

For the year ending December 31, 2022, Newmark generated revenues of approximately $2.7 billion. As of March 31, 2023, Newmark’s company-owned offices, together with its business partners, operate from over 170 offices with approximately 7,300 professionals around the world. To learn more, visit  or follow @newmark .

JOB DESCRIPTION:

Under limited supervision, performs advanced administrative duties requiring broad experience, skill and knowledge of organization policies and practices for a specific department or individual.

ESSENTIAL DUTIES:

• Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics and other documents using various software packages.
• Researches and creates complex data and information for inclusion in reports, information packages and/or presentation materials.
• Production and distribution of monthly reports for internal and external clients, based on area of business.
• Maintains calendar of appointments for assigned staff or department.
• May directly assist in budget preparation and control activities.
• May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc.
• Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Researches and identifies site and amenities for event partnering with vendors and in-house associates.
• Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations. Develops travel itinerary to correspond with schedules. Verify the travel costs allocations, address discrepancies. Assists in the completion and processing of expense forms for assigned staff.
• Answers telephones providing callers with specific information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail.
• Develop and maintain departmental filing & tracking systems. Includes establishing files for all written/email correspondence, project work, and reports. Coordinates off-site storage for old files.
• Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. May review vendor contracts with regard to service and research new vendor offerings.
• Provides additional support through copying, faxing, and mailing as requested by assigned staff.
• Monitor and order general office supplies as needed. Processes invoices for supply orders.
• Handle other duties as specifically designated by department.
• Maintain good working relationship with clients and employees, providing assistance or directing them to the appropriate department to resolve questions or issues

SKILLS , EDUCATION AND EXPERIENCE :

• High School diploma or General Education Degree (GED) required.
• Minimum 4 years previous related work experience.
• Ability to be creative and flexible in order to meet deadlines while working with changing priorities.
• Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software.
• Excellent organizational abilities.
• Strong proofreading and editing skills.
• Excellent business vocabulary, grammar, and effective communication skills.
• Ability to maintain discretion regarding personnel and industry-related matters.
• Excellent interpersonal skills.
• Must be detail oriented to ensure accurate deliverables.
• May perform other duties as assigned.

WORKING CONDITIONS : Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being…