Director​/Brokerage Services

Description

Who We Are:

We are a full-service commercial real estate firm serving Austin, San Antonio, Dallas, Fort Worth and Houston with over 30 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.

The Director/Brokerage Services is an essential role s role is responsible for supporting the Tenant Advisor team with

• Create and maintain detailed real estate leases and documents requiring high levels of accuracy, including abstracts, proposals, market surveys, tours, customer surveys, etc.
• Maintain and update client/prospect databases- including the Company’s CRM
• Create invoice transactions, commission tracking system, and associated reports
• Develop a weekly update report for weekly meetings to keep brokers accountable for meetings, prospects, and clients
• Generate requests for proposals and other lease proposals for the brokers
• Create space surveys as directed by brokers by using CoStar or similar search engines
• Call landlord brokers to verify data as well as set up space tours, etc.
• Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence, and other documents
• Serve as an information resource by maintaining a lease expirations list, prospecting list, conducting research, assembling data, and performing special projects
• Team with marking specialist/graphic designers to generate a variety of deliverables to clients (surveys, presentations, reports, etc.)
• Process and check expense reports, reconcile team credit card transactions with accounting, manage commission invoices and tracking
• Participate in regular support staff meetings and division meetings
• Audit and approve vendor invoices for payment in accordance with the client’s accounting procedures. Invoices should be coded accurately with minimal errors
• Notary requirements and Docu Sign
• Other duties as assigned

Knowledge, Skills, and Abilities:

• 5+ years of experience in an administrative assistant/support role in RE required
• Minimum HS Diploma, some college/college degree or comparable work experience preferred
• Strong administrative, organization skills, and ability to prioritize work and attention to detail
• Professional and ability to keep information confidential
• Technical/special skills:
  Familiarity with computer software programs such as Microsoft Office products, InDesign, and a basic understanding of accounting
• Excellent communication skills