Office Manager

Location: Dallas, Texas (On-Site)

Compensation: $48k - $55k

Start Date: ASAP

Why SSA

Scientific Safety Alliance, or SSA, exists to Accelerate Science. Delightfully. SSA is growing at an exceptional rate and is rapidly climbing Inc Magazines 2024 and 2025 list of fastest growing privately held companies. How fast? In a little over 2.5 years, we have acquired 16 companies and our growth is only accelerating.

Who do we serve? We serve the life sciences world, including pharmaceutical, biotech, hospital, and research facilities that rely on us to keep their controlled environments compliant and ready for discovery. Our mission is simple: remove the friction so our customers can focus on innovation.

What makes SSA special? SSA is a 100% founder and employee-owned company. Every team member has a stake in the outcome, and everyone’s performance directly impacts the value of their ownership. We have grown from a handful of regional teams into one of the fastest-growing companies in the United States through a network of specialized local service companies. Our people are highly motivated problem solvers who take pride in precision, responsiveness, and integrity.

We do more than maintain equipment; we help enable the discoveries that shape modern medicine and science. Our goal every day is to build the best company in the world, one founded on sweat equity, collaboration, and shared success.

The Opportunity:

Office Manager

We’re looking for a proactive, organized, and hands‑on Office Manager to oversee the day‑to‑day operations of our office and ensure our teams have the support they need to operate efficiently. This role is ideal for someone who thrives in a dynamic environment, enjoys problem‑solving, and can balance administrative, operational, and people‑oriented responsibilities.

As the Office Manager, you’ll coordinate a wide range of activities — from managing vendors and supporting lab operations to overseeing timekeeping, invoicing, and office logistics. You’ll play a vital role in maintaining an organized, productive, and positive workplace.

We’re builders  move fast, make things better, and care deeply about getting it right — not because someone’s watching, but because science is counting on us.

Key Responsibilities Office Operations

• Manage daily office functions including ordering supplies, handling mail, coordinating vendors, and maintaining an organized workspace.
• Serve as the primary point of contact for general office needs and facility management issues.
• Support scheduling and logistics for meetings, travel arrangements, and company events.

Laboratory Support

• Work closely with chemists to order laboratory and operational supplies, ensuring materials are available for ongoing projects.
• Maintain accurate inventory levels and coordinate with vendors to ensure timely deliveries.

Vendor & Equipment Coordination

• Partner with service vendors to schedule and oversee equipment maintenance, repairs, and calibrations.
• Manage relationships with third‑party vendors to ensure quality and timely service delivery.

Timekeeping & Payroll Support

• Review and verify employee timesheets, ensuring accuracy and compliance with company policy.
• Approve overtime as necessary, maintaining communication with department leads and HR.

Invoicing & Financial Administration

• Oversee invoicing processes and ensure timely submission of billing information.
• Assist with purchase orders and expense tracking.
• Collaborate closely with the Finance team to ensure accuracy and consistency across billing and reporting.

Skills & Experience for Success

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office or Google Workspace; experience with ERP or timekeeping systems preferred.
• Attention to detail and a proactive, problem‑solving mindset.
• Ability to manage competing priorities and work independently.

Attributes That Set You Apart

• You embody our core values — acting with integrity, urgency, and openness while embracing change and working autonomously.
• You are relationship‑driven — you focus on building trust and long‑term value, not just completing transactions.
• You are comfortable with ambiguity — when things are unclear, you dig in, gather information, and craft solutions that balance immediate customer needs with scalable, long‑term growth.
• You think like an owner — proactive, decisive, and fully accountable for outcomes.

Benefits & Perks

• Equity ownership in SSA
• 401k Match
• 100% paid Medical Dental & Vision insurance
• Life insurance
• Generous Paid time off
• Parental leave
• Company Credit Card
• Professional Growth Opportunities

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