Legal Secretary

The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys. Assigned attorneys may include members of the firm’s Executive Committee and/or Management Board.

• Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.
• Responsible for substantive edits and preparation of client bills.
• Maintains calendar of meetings, appointments, business travel, and special events.
• Coordinates meetings, conferences or special events. Gathers and prepares related materials for distribution in advance.
• Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation and grammar.
• Collects, enters and edits time for client billing purposes.
• Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements.
• Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources.
• Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.
• Opens, sorts and distributes mail in compliance with office policy and individual preferences.
• Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary.
• Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.
• Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate.
• Assists attorneys or staff with team support as needed.
• Performs other duties based upon the unique practice of assigned attorneys.